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5 Best Accounting Software for Cleaning Businesses in 2025

profile picture of Shana Cesaire, freelance writer for Jobber Academy
Shana Cesaire
Beginner Oct 24, 2024 5 min read
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Running a successful cleaning business requires keeping your finances as tidy as your clients’ homes or job sites. 

If your accounting is a mess, you can’t focus on providing the high-quality customer service your customers expect from you. Luckily, accounting software can make all the difference. 

With the right tools to help you track expenses, send invoices, and manage payroll, you can scrub away the headaches of bookkeeping and focus on what you do best. Keep reading to discover the best accounting software for cleaning business management.

How we chose the best accounting software for cleaning businesses

To select the best accounting software for cleaning businesses, we considered key factors specific to the needs of the cleaning industry and evaluated solutions based on:

  • Ease of use 
  • Ability to track expenses and revenue
  • Invoicing capabilities
  • Integration options 

We watched app tutorials to see some of the top accounting software solutions in action and to make sure that they meet the needs of small cleaning service businesses. 

Finally, we checked user reviews and feedback from cleaning business owners to ensure that these platforms have earned the stamp of approval from experts.

The result is this curated list of solutions to help you track down the right accounting software for your business.

1. QuickBooks Online: best software for small cleaning businesses

image of QBO auto payroll screen

QuickBooks Online is one of the top accounting software solutions for small cleaning businesses.

You can use it to manage several jobs and teams at once thanks to its easy-to-use tools for invoicing, expense tracking, and payroll management. 

QuickBooks Online’s top features include:

  • Set up alerts to know when customers pay invoices
  • Track expenses and link them to your invoices
  • Snap photo of receipts from your phone and categorize them in QuickBooks 
  • Track your business finances in one place with detailed reporting

QuickBooks Online also integrates seamlessly with tools such as Jobber, to enhance its accounting features. 

With Jobber’s QuickBooks Online integration, you can easily sync your customer information, timesheets, invoices, and more automatically from Jobber to QuickBooks, making it easy to manage your business from one place.

Check out QuickBooks Online’s website for pricing.

2. Xero: best for growing cleaning businesses

image of Xero's scheduled bill payment function

Xero is the best accounting software for cleaning businesses looking to grow. 

Not only do the platform’s strong reporting and financial management tools scale with your business to ensure continuous success, but you can also add unlimited users as your business grows.

With Xero, you can enjoy these features to simplify your cleaning business accounting: 

  • Automatic bank feeds to import transactions directly from your bank to your Xero account
  • Customizable and recurring invoicing
  • Real-time financial reporting and budgeting tools
  • Payroll and inventory management

Enhance Xero’s capabilities with Jobber’s Xero integration. Invoices, customer information, and taxes automatically sync from Jobber to Xero to reconcile your finances and streamline your accounting process. 

Jobber also improves your inventory management by syncing your products and services to Xero to manage your inventory and accounting together.

Finally, you can choose which bank accounts the integration should sync payments to and keep control of your finances. 

Check out Xero’s website for pricing.

3. Freshbooks: best for hourly and project-based billing

image of online payments made in Freshbooks

Freshbooks is bookkeeping software made specifically for service-based businesses like cleaning companies. 

Freshbooks works great as janitorial accounting software, thanks to the software’s flexible billing. The platform allows for project-based billing and hourly billing, two standard methods for janitorial businesses. 

Other features that place Freshbooks among the best accounting software for cleaning business management include: 

  • Simple and user-friendly invoicing
  • Expense tracking and receipt management
  • Client portals for accessible communication
  • Accept credit card payments online, in person, or over the phone

Check out Freshbooks’ website for pricing.

4. Zoho Books: best for budget-friendly option

image of sending invoices in Zoho Books

If you’re starting your cleaning business on a tight budget and need affordable accounting software, Zoho Books may be the solution for you.

Zoho Books offers several features for cleaning service companies, including: 

  • Automated invoicing and workflows
  • User-friendly interface for expense management
  • Mobile app to send invoices directly from the field
  • Reporting for actionable insights on your cash flow, taxes, profit, and loss

Better yet, Zoho Books integrates with other Zoho apps, allowing you to manage everything in one ecosystem.

Zoho Books offers a free version of the platform to get you started right away. Check out Zoho Books’s website for pricing of other plans.

5. Sage Intacct: best commercial cleaning software

image of Sage Intaact accounting software

Sage Intacct is the best commercial cleaning business software, thanks primarily to its robust reporting features. 

Commercial cleaning businesses often tackle bigger cleaning jobs than residential businesses. Real-time reporting and forecasting makes it easier to ensure your business stays on track. 

Other key features this platform offers include:

  • Automated bank reconciliation
  • Invoice creation and tracking
  • Payroll options (via Sage Payroll integration)

Check out Sage Intacct’s website for pricing.

Bonus: When you sync Jobber with QuickBooks Online or Xero, you can generate detailed, customizable reports to ensure your cleaning business stays profitable.

The good news is that you don’t need to keep track of several different platforms to run your business. Jobber integrates with your favorite accounting software to provide an all-in-one solution for your cleaning business. 

With Jobber, you can:

Frequently Asked Questions

Bookkeeping for cleaning business success is crucial, so you should always find ways to simplify your accounting processes.

Cleaning business software automates many financial tasks that would otherwise require manual data entry, such as invoicing, billing, expense tracking, and payroll. This reduces errors and saves time for other important tasks.

Pro Tip: Accounting is not done in isolation. The right cleaning service software also enhance other areas of your business operations, include:

– Invoice management
– Job management
– Customer management
Keeping accurate records for a cleaning business is essential for financial management, tax compliance, and growth.

Key steps to maintain organized records include:

– Tracking income and expenses
– Using invoicing software
– Maintaining mileage logs
– Regularly reviewing your finances
Several software companies offer free versions of their solutions, including: 

– Wave
– ZipBooks
– Zoho Books

Each platform offers invoicing, expense tracking, and basic financial reporting—perfect for businesses starting out on a budget.
For a cleaning business, cleaning supplies are typically considered an expense, not an asset. 

This is because they’re used immediately during the cleaning process and are not expected to last or provide future economic benefits. 

In contrast, cleaning equipment such as vacuums or floor polishers can be considered assets thanks to their long-term use, even though their value depreciates over time.

It’s important to keep these assets and expenses in mind when pricing cleaning jobs
The best software for cleaning services depends on the specific needs of your business, such as whether you are operating a residential, commercial, or janitorial cleaning business. 

In addition to accounting software, some of the best apps for cleaning businesses include:

– Field management software
– Project management software
– Customer relationship management software
– Marketing tools

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