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Flooring Estimate Template

Download your free flooring estimate template

Customize our free flooring estimate template with information like your company name and logo, client details, line items, final price, and terms and conditions. Download the basic PDF, or click “Customize Template” to create a professional-looking branded estimate, that can be converted into an invoice, and sent to your clients via email or text.

Estimate template

About this template

  • Win more jobs and impress your clients
  • Add your company name, logo, branding, and terms
  • List detailed service line items and total cost
  • Track estimates and convert them into invoices

Frequently Asked Questions

Sending professional-looking estimates is easy with our flooring installation quote template. It’s perfect for flooring contractors who are just getting started or are switching to software from pen and paper. The flooring template is part of a larger free toolkit where you can store client details, convert their estimates to invoices, and get paid for your good work.

To get started with a quick project estimate template that you can reuse as often as you like, download the free PDF and send estimates right away.
Your flooring estimate should include the following details:

• Your flooring business’s name, logo, branding, and contact information
• Your client’s contact details including name, phone number, and email address
• Estimate number for record-keeping purposes (make sure to follow the same numbering system as your invoice number)
• A detailed breakdown of the services you’ll be providing, and any materials you will use
• The approximate cost estimate of completing the service, including hourly labor costs, flooring material costs and quantities, any special rates or discounts, and applicable taxes
• Optional line items that detail any added services, products, or tasks that would enhance the work, such as the average cost for the removal of old floors or to replace the padding or the subfloor.
• A description of anything that specifically won’t be included in the work
• How long the estimate is valid for
Terms and conditions (e.g., the owed deposit amount and payment terms)
A flooring estimate template is a blank copy of your estimate form, which can be filled out to create a detailed estimate after a consultation. You can find templates as Excel or Google Sheets spreadsheets, fill-in PDFs, Microsoft Word or Google Docs, free quoting tools, or even flooring software like Jobber. These templates are essential tools that help keep your business running smoothly and efficiently.

Here’s what a flooring estimate template can do for you:

• Make you look more professional than handwritten estimates
• Include all necessary information to help you stay organized
• Provide mandatory form fields to reduce room for error
• Help you track rates, expenses, prices, and accounts receivable
• Save you time by cutting down on repetitive data entry
• Set client expectations and protect your business with terms and conditions
• Make filing quick and easy with digital copies of all estimates

Our flooring estimate template makes it easy to add in the specific details for that job, get the estimate approved, complete the work, invoice the client, and get paid faster.
Every estimate should have the same key elements. This includes line items, estimate totals, and terms and conditions.

Your services will be the main difference because they are specific to your industry. First decide what services you’d like to offer, create a list of standard line items for bids and estimates (including popular flooring options such as natural stone tiles, vinyl flooring, hardwood flooring, or carpeting), and set prices for your flooring services. This will help you create an estimate and send it off to your client, faster.
Quotes and estimates may appear to be similar, but there’s one big difference: budget flexibility.

An estimate is a rough but educated guess at how much labor, materials, and time will be required to complete the job. This gives you some room to spare in case any unexpected complications pop up during the service.

A quote, on the other hand, outlines exactly how much a client will be paying for the job. This can mean higher profits if you come in under budget—but it also means you have to take into consideration anything that could potentially complicate the job and cut into your revenue.

(And yes, you can also use the free estimate template as a flooring quote template!)
An estimate should describe the services you will be providing and the approximate cost of completing that work.

A bid, on the other hand, is more exact and tells a potential client the absolute best possible price you can offer for your flooring services. If you’ve been asked to bid on a project, the client is probably accepting bids from a few different companies and will choose the lowest flooring cost with the best value.

You can use our free estimate template as a flooring bid template.
There’s a huge difference between estimates and invoices.

An estimate describes what the finished work will look like and the approximate cost to complete the job. Sending an estimate is the first step in any project. It sets the expectations for the client, and you shouldn’t start working until they sign off on it.

Once the work order is complete, a flooring invoice is a final bill you send to the client.  It should always be the last step of any project. Depending on how much the work changed, the amount on the invoice might be different from the amount on the estimate.

You can also use this point to talk to the client about consumer financing.
That depends on how you’re doing it! If you’re writing out an invoice by hand, it could take a while to jot down all of your contact information, add the customer’s details, write in all your line items from memory, and add the costs in your head. That’s why some flooring companies decide to charge for quotes.

When you use a flooring estimate template, some of those details are already in place and the calculations are done automatically, including taxes and discounts. It shouldn’t take longer than a couple of minutes to fill in the details that are specific to the job and send it off to the client for approval.
Estimating and quote management software like Jobber makes it easy to create an estimate for a new flooring installation using your desktop or mobile app.

Here’s how estimating software can help your flooring business:

• Store estimates, job details, and invoices in electronic client files
• Get new leads through your website or Local Services Ads
• Create estimates that include add-ons, packages, and images
• Allow clients to approve estimates and pay deposits online
• Convert estimates into jobs and invoices easily
• Improve communication with clients using email and SMS
• Schedule and dispatch your crew, route work, and track time and expenses
• Get paid faster with the help of automated quote follow-ups and credit card processing

Find out how Jobber can help you create estimates and win work faster.