Free Carpet Cleaning Invoice Template

Here’s what to include on an invoice for a carpet cleaning job:

• A unique invoice number for record-keeping purposes (e.g., Invoice #1001, #1002, etc.)
• Your carpet cleaning company name, logo, phone number, email, and mailing address
• Client name, address, and contact details
• Line items that detail the carpet cleaning services you provided, along with product and service descriptions
• The unit price associated with each line item, including labor costs, materials and quantities, hourly rates, overhead costs, and any special discounts on the job
• The invoice date when it was issued and the payment due date (make dates as clear as possible, avoiding confusing terms like “Net 30”)
• Subtotal before applicable taxes, discounts, and appropriate fees
• The total cost owed, including applicable taxes and discounts
• Payment terms that include the payment deadline, instructions, accepted payment methods, late payment fees, and any service warranty disclaimers
• A note thanking the customer for choosing your services

Your carpet cleaning invoice should also be printable and downloadable so you can easily send it to clients.

Here’s a carpet cleaning invoice sample that was created using Jobber’s invoicing software:



If you aren’t sure how to format your invoices like the carpet cleaning invoice example above, you can use our online invoice generator—it already has every section your invoice needs! Just add your personal details and job information and you’re ready to go.

Using an invoice template can help you stay consistent and save you hours of typing, copying, and pasting. Here’s how to write an invoice for your carpet cleaning services:

• Use a simple, professional layout
• Include your company contact info and the customer’s name and contact details
• Describe the carpet cleaning services you provided
• Include prices for all your products and services provided
• Make your invoice payment terms and conditions clear
• Include your subtotal, applicable taxes, discounts, and fees before the total

If you’re just looking for a quick-start template that you can reuse as often as you like, use our free invoice generator and start sending out invoices right away. You can also follow our carpet cleaning invoice best practices.

Our carpet cleaning invoice generator helps you create customizable, professional invoices for any kind of job, in minutes. It’s a blank form that you can easily fill out with the carpet cleaning services you provided.

All you have to do is type in all the information you would normally add to an invoice. Once you fill out the blank carpet cleaning invoice template, you can download your invoice as a PDF and send it to your client easily.

The template is part of a larger free toolkit where you can store client information, convert their carpet cleaning estimates to invoices, and get paid for your work. It’s perfect if you’re just starting a business or exploring software instead of pen and paper.

An editable invoice template helps you write invoices quickly and consistently without starting from scratch every time. When you spend less time making invoices, you can invoice clients fast and get paid even faster—giving you more time to focus on growing your business.

Here’s what a carpet cleaning invoice template can do for you:

• Help you stay organized and include all necessary information
• Make it easy to reference past clients and visits
• Reduce room for error by including mandatory form fields
• Make you look more professional than handwritten invoices
• More easily send a recurring invoice for repeat clients
• Get you paid in full and on time
• Cut down on repetitive data entry and save you time
• Help you track rates, prices, hard costs, expenses, and accounts receivable
• Protect your business with payment terms and conditions
• Make filing easier with digital copies of all invoices

You can find carpet cleaning templates as fill-in PDFs, Microsoft Word or Google Docs, Excel or Google Sheets spreadsheets—or using our easy invoice generator. These templates are essential to keeping your carpet cleaning business efficient by turning hours of invoicing into just minutes.

Bill and invoice are two terms for the same thing: a document that presents the amount of money a customer owes for carpet cleaning services.

The difference depends on whether you’re the client or the service provider. Invoice is the term that service providers use, while a client might refer to that invoice as a bill they have to pay.

In other words: a service provider sends an invoice to a customer, and the client receives a bill. You can also refer to these processes as invoicing and billing.

Carpet cleaning bills and invoices should include a complete breakdown of all job costs, as well as payment information like the due date, payment methods, and subtracted deposits.

Invoices and receipts are very different. While invoices are used to bill customers, receipts are used to confirm a payment made from a customer to your carpet cleaning business.

An invoice is a payment request. It outlines the carpet cleaning services your client has to pay for, the cost of each service, total amount due, payment due date, payment terms, and client information.

A receipt is proof of payment. After an invoice or bill has been paid, clients get a carpet cleaning receipt detailing the total amount they paid, when it was paid, and which payment method they used.

There’s a big difference between quotes and invoices for carpet cleaning.

A quote describes what the finished work will look like and how much it’ll cost to complete. This is the first step in any project. Your carpet cleaning quote should show the client what they can expect, and you don’t start the job until they sign off on it.

An invoice is the final bill you send to the client for the completed work. This is the last step of the project. The amount on your carpet cleaning invoice might be different from the amount on the quote, depending on how much the work changed during the job.

Anyone at your company can make an invoice. They just need access to your carpet cleaning invoice template or carpet cleaning invoicing software.

If you want your team to invoice clients right after a visit, it’s a good idea to train cleaners to use your carpet cleaning invoice template. That way they’ll fill out the invoices consistently with all the information they need.

That depends on how you’re doing it! If you’re using pen and paper, it could take a while to write down your contact details, add the customer’s information, write in all your line items from memory, and add prices for each line item.

You can speed up this process by using a basic carpet cleaning invoice template—all you need to fill out is the information specific to your job and customer. Use a PDF invoice template that looks professional and includes your carpet cleaning company logo, colors, and contact details.

With the right invoice template, it should only take a few minutes to fill in job-specific details, then send the invoice to your client for approval.

When to send an invoice can vary depending on the job, but you shouldn’t wait longer than 48 hours after you’re finished with a carpet cleaning visit. Sending invoices late can lead to confusion and delay you from getting paid. Just make sure you and your client agree that the job is done—and done right!

Typically, clients should pay their invoices within two weeks of the service date. You can test payment deadlines and see what works best for your carpet cleaning business’s cash flow, but it’s best to stay within 30 days. Some business owners like to accept a deposit beforehand and get final payment the day of the service.

Carpet cleaning invoicing software helps companies like yours collect payment for work using invoices that you can create, send, and track online.

Jobber’s carpet cleaning invoicing software makes it easy to create an invoice from your desktop or mobile device. With Jobber, you can convert job details into customer-friendly carpet cleaning invoices and automatically follow up with clients on overdue payments.

Here’s what you can do with carpet cleaning invoicing software:

• Create professional invoices that feature your logo and carpet cleaning company branding
• Automate invoice follow-ups with customized emails and texts
• Send multiple invoices at once with batch invoicing
• Set reminders to invoice after each visit, or create a custom reminder schedule
• Keep track of which carpet cleaning visits have and haven’t been invoiced
• See which invoices are paid, awaiting payment, and past due
• Communicate with clients using email and SMS
• Get paid faster with credit card processing and consumer financing options
• Schedule teams, route work, and track time and expenses

Learn more about how Jobber can help you create invoices and get paid faster.