Landscaping Estimate Template

Our landscaping estimate template makes it easy to grow your landscaping business by sending out customizable, professional-looking estimates. It’s perfect for residential and commercial landscaping businesses that are just getting started or exploring software instead of pen and paper.

The free template is part of a larger free toolkit where you can store client information, convert estimates to invoices, and get paid for your work.

If you’re just looking for a quick-start landscaping business estimate template that you can edit and reuse as often as you like, download the free landscaping estimate form PDF and start sending out estimates right away.

Your landscape cost estimate sheet should include the following information:

• Your business’s name, company logo, and contact details
• Your client’s name, address, phone number, and email
• Estimate number for record-keeping purposes
• A breakdown of the type of work you’ll be providing, along with a detailed project description
• The approximate cost estimate of completing the work, factoring in labor costs, material costs and quantities, sales tax, and any special discount, rate, or package deal
• Optional line items for added services or tasks that would enhance the work
• A detailed mention of anything that specifically won’t be included in the work
• How long the estimate is valid for
• Estimate terms and conditions (e.g., deposit amount, invoice payment terms)

A landscaping quote template is a blank copy of your estimate form, which you can fill out to create a detailed estimate after a consultation. You can find templates as fill-in PDFs, Microsoft Word or Google Docs, Excel or Google Sheets spreadsheets, free quoting tools, or even landscaping software like Jobber. These templates are essential to keeping your business efficient and consistent.

• A consistent format helps you stay organized and account for all necessary information every time
• They save time by letting you or your techs fill in fields easily
• They help you track and measure your projected accounts receivable and your margins
• They keep your office, employees, and technicians organized
• When your quotes are clear and accurate, your client knows exactly what to expect if they decide to hire you

With our landscaping estimate template, it’s easy to add in the specific details for that job, get the estimate approved, complete the work, invoice the client, and get paid faster—all with just a few clicks.

No matter the industry, every estimate needs elements like line items, estimate totals, and terms and conditions.

The main difference is your specific landscaping services. Start by deciding which landscaping services you’d like to offer, create a list of standard line items for bids and estimates, and set unit prices for your services and materials (like sod, mulch, and paving stones).

This helps you assemble an estimate, send it to the client, and book your landscaping jobs, faster.

Outline your services. It helps to have a complete list of your landscaping services and their costs before you start estimating. Pricing all your design, consultation, hardscaping, and softscaping work ahead of time helps keep all estimates consistent so you never underprice or overprice a job.

Add detailed notes. When making the estimate, include specific requests from the client in as much detail as possible. This ensures you’re covered if a client expects additional services that weren’t in writing.

Follow up and book the job. Use Jobber’s landscaping estimate software to automate client follow-ups and get work booked faster.

Quotes and estimates seem similar, but there’s one big difference: budget flexibility.

An estimate is a rough but educated guess at how much time, work, and materials will be involved in completing a job. This gives you some wiggle room in case any unexpected details pop up during the work.

A quote, on the other hand, tells a client exactly how much they’ll be paying for the job. This can mean higher profits if you come in under budget—but it also means you have to think of everything that could complicate the job and cut into your profits.

(And yes, this landscaping estimate template works great for quotes, too!)

When you’re creating an estimate, it should describe the work and the approximate total cost of completing that work.

A bid is more exact and tells a potential client the best possible price you can offer for your landscaping services. If you’re bidding on a project, the client is probably getting bids from a few different landscaping contractors and will choose the lowest price with the best value.

You can use our free estimate template as a residential or commercial landscape bid template.

There’s a big difference between estimates and invoices.

An estimate describes what the finished work will look like and how much it’ll cost to complete. This is the first step in any project. An estimate sets the expectations for the client, and you don’t move forward until they sign off on it.

An invoice is the final bill you send to the client for the completed work. This is the last step of the project. The amount on the invoice might be different from the amount on the estimate, depending on how much the work might have changed during the project.

This is also the point where you can talk to the client about consumer financing.

That depends on how you’re doing it! If you’re using pen and paper or spreadsheets, it could take a while to write down your contact details, add a new customer’s information, write in all your line items from memory, and tally up the costs in your head.

With a landscaping estimate template, some of that information is already in place and the calculations are done automatically, including taxes and discounts. It should only take a few minutes to fill in the details that are specific to the project, then send off the estimate to the client for approval.

Estimating and quote management software like Jobber makes it easy to create an estimate using your desktop or mobile app.

Here’s what you can do with estimating software:

• Set up client files for storing estimates and job details
• Let new leads request work through your website or Local Services Ads
• Create estimates with add-ons, packages, and images
• Convert estimates into jobs and invoices
• Give clients the option to approve estimates and pay deposits online
• Communicate with clients using email and SMS
• Schedule teams, route work, and track time and expenses
• Get paid faster using automated quote follow-ups and credit card processing

Learn more about how Jobber can help you create estimates and win work faster.