Free Cleaning Invoice Template

A standard cleaning invoice should include:

• A unique invoice number for record-keeping purposes (e.g., Invoice #1001, #1002, etc.)
• Your company name, logo, phone number, email, and mailing address
• Client name and contact details, including the address of the customer
• Line items that detail the work you provided, along with product and service descriptions
• The unit price associated with each line item, including labor costs, materials and quantities, hourly rates, overhead costs, and any special discounts on the job
• The invoice date when it was issued and the payment due date. Make dates as clear as possible—avoid confusing terms like “Net 30”
• Subtotal before applicable taxes, discounts, and appropriate fees
• The total cost owed, including applicable taxes and discounts
• Payment terms that include the payment deadline, instructions, accepted payment methods, late payment fees, and any service warranty disclaimers
• A note thanking the customer for choosing your services

It should also be printable and downloadable so you can easily send it to clients.

Need a cleaning invoice example? Here’s a house cleaning invoice sample that was created using Jobber’s invoicing software:



If you aren’t sure how to format your invoices like the example cleaning invoice above, you can use our online invoice generator—it already has every section your invoice needs! Just add your personal details and job information and you’re ready to go.

Using a residential, housekeeping, or commercial cleaning invoice template can help you stay consistent and save you hours of typing, copying, and pasting. Here are some tips for creating an invoice:

• Use a simple, professional layout
• Include your company contact info and the customer’s name and contact details
• Describe the office or house cleaning services you provided
• Include prices for all your products and services provided
• Make your invoice payment terms and conditions clear
• Include your subtotal, applicable taxes, discounts, and fees before the total

If you’re just looking for a quick-start template that you can reuse as often as you like, use our free invoice generator and start sending out invoices right away.

Our cleaning invoice generator helps you create customizable, professional invoices for any kind of job, in minutes. It’s a blank form that you can easily fill out with the cleaning services you provided.

All you have to do is type in all the information you would normally add to an invoice. Once you fill out the blank invoice template, you can download your invoice as a PDF and send it to your client easily.

The template is part of a larger free toolkit where you can store client information, convert their cleaning estimates to invoices, and get paid for your work. It’s perfect if you’re just starting a cleaning business or exploring software instead of pen and paper.

An editable cleaning company invoice template helps you write invoices quickly and consistently without having to start from scratch every time. When you spend less time creating invoices, you can invoice your clients faster and get paid. That gives you more time to focus on growing your business.

Here’s what an invoice template can do for you:

• Help you stay organized and include all necessary information
• Make it easy to reference past clients and visits
• Reduce room for error by including mandatory form fields
• Make you look more professional than handwritten invoices
• More easily send a recurring invoice for repeat clients
• Get you paid the proper amount on time
• Cut down on repetitive data entry and save you time
• Help you track rates, prices, hard costs, expenses, and accounts receivable
• Protect your business with payment terms and conditions
• Make filing easier with digital copies of all invoices

You can find templates as fill-in PDFs, Microsoft Word or Google Doc, Excel or Google Sheets spreadsheets—or using our easy invoice generator. These templates are essential to keeping your business efficient and consistent.

With a cleaning service invoice template, it’s easy to streamline your invoicing process and turn hours of invoicing into minutes.

The short answer is no. Having several versions of invoice templates can overcomplicate your invoicing workflow and make room for error.

You should include all the same information fields on your invoices. That way you don’t overlook important details that could lead to client confusion or incorrect payments.

Bill and invoice are two terms for the same thing: a document that presents the amount of money a customer owes for cleaning services.

The difference depends on whether you’re a buyer (customer) or seller (small business owner). Invoice is the term that service providers use, while a client might refer to that invoice as a bill they have to pay.

In other words: a service provider sends an invoice to a customer, and the client receives a bill. You can also refer to these processes as invoicing and billing.

Cleaning bills and invoices should include a complete breakdown of all job costs, as well as payment information such as the due date, payment methods, and subtracted deposits.

There’s a big difference between quotes and invoices.

A quote describes what the finished work will look like and how much it’ll cost to complete. This is the first step in any project. Your cleaning quote should show the client what they can expect, and you don’t start the job until they sign off on it.

An invoice is the final bill you send to the client for the completed work. This is the last step of the project. The amount on your cleaning invoice might be different from the amount on the quote, depending on how much the work might have changed during the project.

Anyone at your cleaning company can make a cleaning invoice. They just need access to your invoice template or cleaning invoicing software.

If you want your team to invoice clients right after a visit, it’s a good idea to train cleaners how to use your cleaning invoice templates. That way they’ll fill out the invoices consistently with all the necessary information.

That depends on how you’re doing it! If you’re using pen and paper, it could take a while to write down your contact details, add the customer’s information, write in all your line items from memory, and add prices for each line item.

You can speed up this process by using a basic, easy-to-fill house cleaning invoice template—all you need to fill out is the information specific to your job and customer. Use a PDF invoice template that looks professional and includes your cleaning company logo, colors, and contact information.

With the right invoice template, it should only take a few minutes to fill in the details that are specific to the project, then send off the invoice to the client for approval.

You should send out a cleaning invoice as soon as you can after the visit is complete.

Ideally, you shouldn’t wait longer than 48 hours after the job to send the invoice. Sending invoices late can lead to confusion and delay you from getting paid. Just make sure you and your client agree that the job is done!

Typically, a cleaning invoice should be paid within two weeks of the service date. You can test payment deadlines and see what works best for your cleaning business’ cash flow, but it’s best to stay within 30 days.

Some business owners like to accept a deposit beforehand and get final payment the day of the service. You can choose to offer financing to your customers to get some payment up front and make high-ticket services, like carpet cleaning or move-out cleaning, more affordable.

Cleaning invoicing software helps service providers like you collect payment for work using invoices that you can create, send, and track online.

Jobber’s cleaning invoicing software makes it easy to create an invoice from your desktop or mobile device. With Jobber, you can convert job details into customer-friendly cleaning invoices and automatically follow up with clients on overdue payments.

Here’s what you can do with cleaning invoicing software:

• Create professional invoices that feature your logo and cleaning company branding
• Automate invoice follow-ups with customized emails and texts
• Send multiple invoices at once with batch invoicing
• Set reminders to invoice after each visit, or create a custom reminder schedule
• Keep track of which cleaning visits have and haven’t been invoiced
• See which invoices are paid, awaiting payment, and past due
• Communicate with clients using email and SMS
• Get paid faster with credit card processing and consumer financing options
• Schedule teams, route work, and track time and expenses

Learn more about how Jobber can help you create invoices and get paid faster.