Free Flooring Invoice Template
Jobber’s free flooring invoice template generator helps you bill for hardwood, luxury vinyl plank (LVP), laminate, tile, carpet, and epoxy jobs in minutes. Add square footage, materials, labor, and removal costs, then download a professional PDF ready to send.
Create a flooring invoice fast with our free invoice template generator
Here’s how the flooring invoice template works:
- Enter your business name, and the template fills in your company details for you
- Add flooring line items, starting from typical pricing you can adjust to your rates
- Fill in your client’s name, contact details, and service address
- Download your invoice as a PDF, or save it in Jobber to send later
Why use Jobber’s free flooring invoice template?
Here’s what you get with the template:
- Ready to customize. Add your business details, line items, and rates. Edit any field to match how you price flooring jobs
- Set up with the essentials. Every field a flooring invoice needs is already in place. Fill it in and you’re ready to send
- Free to download. Get a professional PDF at no cost. Send it to your client as soon as the job wraps
A flooring invoice template built for flooring businesses
Flooring jobs have more moving parts than a single line item. This flooring invoice template generator gives you room for square footage, materials, waste, prep, and trim. Your client sees exactly what they’re paying for, and you get paid for all the work you did.
Explore other flooring free tools
Use these free tools to quote, price, and run your flooring jobs:
Over 400,000 home service pros in 50+ industries trust Jobber
“I’m honestly blown away—since switching to Jobber, my conversion rate jumped a solid 30%. I’ve always been meticulous with quotes, invoices, and thank-you letters, but this platform adds a layer my clients really respond to. It’s like they feel taken care of before the job even starts. No regrets—this was hands-down one of my smartest moves this year.”
How to create a flooring invoice
A clear flooring invoice shows your client what they’re paying for and cuts down on back-and-forth. If you’re new to billing, start with the basics of how to write an invoice.
Use these flooring-specific tips when you fill in the template:
- Bill by the square foot. Use the measurements from your approved quote so the invoice matches what your client agreed to.
- Show the waste allowance. List the extra material you ordered for cuts so clients see why you bought more than the room’s square footage.
- Separate tear-out and disposal. Give removal and haul-away their own lines so they’re easy to spot.
- Call out subfloor prep. Note leveling, repairs, and moisture barrier work, so clients know about the prep hidden under the new floor.
- Itemize transitions, trim, and stairs. List thresholds, baseboards, quarter round, and stair nosing on separate lines.
- Subtract deposits and progress payments. Show every payment you’ve received so the balance due is clear at a glance.
- Attach change orders. Reference any approved changes, like an added closet or subfloor repairs found after tear-out.
Need to create lots of invoices, fast? Jobber’s invoicing software turns completed jobs into invoices, so you skip retyping line items. It handles deposit, progress, and final bills, plus the other types of invoices flooring pros send.
What is the flooring invoice template best for?
The flooring invoice template works for any job you bill by the square foot, room, or project.
Here are the jobs it fits best:
- Hardwood, LVP, laminate, tile, and carpet installs: Bill materials, labor, and prep for new floors on one clear invoice.
- Refinishing: List sanding, stain, and finish coats by the square foot.
- Repairs: Bill board replacements, cracked tile, or patch work with a few quick line items.
- Multi-room and phased jobs: Invoice each room or phase, and track deposits and progress payments along the way.
- Commercial and epoxy coating jobs: Itemize surface prep, coating layers, and square footage for garages, shops, and commercial floors.
What should be included in a flooring invoice?
The fields below cover what to include on an invoice for any service business, adapted for flooring jobs.
Include these fields on your flooring invoice:
- Invoice number: Give each job a unique invoice number so you and your client can track it.
- Issue and due dates: Show the date you sent the invoice and the date payment is due.
- Company information: Add your business name, logo, phone number, and email.
- Client information and service address: Add your client’s name and contact details, plus the address where you did the work.
- Flooring line items: List each service with the material type, square footage, and unit price.
- Materials: Include flooring, underlayment, adhesive, and trim, plus the waste allowance.
- Labor: Bill installation by the square foot or by the hour, using our labor cost calculator to set a rate that covers your costs.
- Removal, disposal, and prep: List tear-out, haul-away, furniture moving, and subfloor prep as separate charges.
- Payments received: Show any deposit or progress payments and the dates you received them.
- Subtotal, tax, discounts, and fees: Show the subtotal, then add sales tax, discounts, and fees like delivery.
- Total due: Put the final balance where your client will see it first.
- Payment terms: Set clear payment terms that state when payment’s due, how clients can pay, and any late fees.
- Warranty notes: Note your workmanship warranty and point clients to the manufacturer’s warranty for materials.
- Thank-you note: Close with a short thank-you note to encourage repeat work and referrals.
Bigger jobs, like whole-house installs or phased commercial floors, need a different approach. Break the work into phases, and invoice a deposit upfront plus progress payments as each phase wraps. Track every change order so your final invoice lines up with what your client approved.
Free flooring invoice template vs. Jobber invoicing software
The free flooring invoice template is a quick way to bill for a single job. Fill it in, download the PDF, and send it to your client.
As you take on more installs, Jobber invoicing software saves your client and job details for you. It turns finished jobs into invoices, sends payment reminders, and lets clients pay online.
Features
Include the business and customer information needed for a complete invoice.
Add job-specific line items, costs, taxes, discounts, and payment conditions.
Save a professional PDF that can be shared with your customer.
Keep client details, job information, quotes, invoices,
and payment history organized in one place for easier access.
and payment history organized in one place for easier access.
Generate an invoice using the services, products, quantities,
and pricing already recorded on the completed job.
and pricing already recorded on the completed job.
Send digital invoices directly to customers by text or email,
making it easy for them to review and pay.
making it easy for them to review and pay.
View jobs that require invoicing and receive prompts when
it is time to invoice at job completion or on a recurring schedule.
it is time to invoice at job completion or on a recurring schedule.
Select multiple completed jobs, create their invoices,
and send them to customers in a few clicks.
and send them to customers in a few clicks.
Schedule customized text or email follow-ups that
remind customers when an invoice remains unpaid.
remind customers when an invoice remains unpaid.
Give customers convenient online payment options
so they can pay directly from their digital invoice.
so they can pay directly from their digital invoice.
Create, send, and track invoices from the Jobber mobile app
while working from the office, on the road, or at a job site.
while working from the office, on the road, or at a job site.
Frequently asked questions about flooring invoices
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A flooring invoice template is a ready-made layout for billing flooring work. Jobber’s version is a free template generator you fill in online.
The template lets you do the following:
• Add your logo and business details.
• Add your client’s name and service address.
• List flooring services and materials as line items.
• Set square footage, quantities, and unit prices.
• Apply tax, discounts, and fees.
• Set an invoice number, issue date, and due date.
• Add payment terms and notes.
• Download the finished invoice as a PDF. -
Start with the measurements and pricing from your approved quote. Enter each line item in the template, subtract any deposit, and download the PDF to send. The tips under “How to create a flooring invoice” above walk through the flooring-specific details.
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Yes. You can edit everything listed in the first answer, including line items, rates, and payment terms. Add your logo so your invoice matches your quotes and trucks.
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Yes. The flooring invoice template is free to fill out and download.
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Yes. Download your finished invoice as a PDF that looks the same on any device. If you prefer Word or Excel, build your own file using the fields listed in “What should be included in a flooring invoice?” above.
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Measure each room’s length and width, multiply them, and add the rooms together for total square feet. Multiply that total by your per-square-foot rate, with materials and labor on separate lines. Jobber Academy’s guide on how to price flooring jobs suggests adding about 10% extra material for waste.
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Yes. Tear-out, haul-away, and subfloor prep take real time and materials. Price removal by the square foot or as a flat fee, and bill leveling or repairs separately.
If you find subfloor damage after tear-out, get your client’s approval on a change order before you bill for it. -
A flooring invoice puts your business and client details at the top, followed by line items for materials, labor, prep, and trim. The bottom shows the subtotal, tax, deposits paid, total due, and payment terms.
Follow these invoice best practices to keep your invoice clear and easy to pay. -
Here’s how to bill for flooring work in Jobber:
1. Create a quote with your flooring line items and send it for approval.
2. Turn the approved quote into a job and use scheduling to book your crew.
3. Turn the completed job into an invoice with your line items already filled in.
4. Send the invoice to your client by email or text.
5. Collect payment online and track what’s been paid in Jobber. -
People often use the terms interchangeably. An invoice is the itemized document you send that lists the work, what’s owed, and when it’s due. A bill usually asks for payment right away, like a utility bill or a restaurant check.
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A quote is the price you give before work starts. An invoice asks for payment after you finish the work or reach an agreed milestone.
If the scope changes, like an added room or subfloor repair, record it in a change order so the final invoice matches your client’s approval. Comparing a quote vs. invoice side by side shows when to use each. -
You can send an invoice a few different ways:
• Email: Send a PDF or a link your client can open on any device.
• Text message: Text a link so your client can review the invoice on their phone.
• Client hub: Let clients view and pay invoices in Jobber’s online client hub.
• In person: Print the invoice and hand it over at the final walkthrough.
With Jobber’s credit card processing, clients can pay by card right from the invoice. -
Send the invoice as soon as the job’s done, while the work is fresh in your client’s mind. For multi-room installs, send a deposit invoice when the client books, progress invoices at set milestones, and a final invoice after the walkthrough.
Whether you invoice before or after a job depends on the job’s size and how much material you buy upfront. -
Your client should pay by the due date in your payment terms. Common terms include due on receipt and net 30, which gives clients 30 days to pay. Shorter terms help you improve cash flow, especially when you’re buying material for the next job.
For big installs, offering financing to customers makes larger projects easier to say yes to. Jobber’s consumer financing lets clients pay over time. -
Flooring invoicing software creates, sends, and tracks invoices for you. Jobber’s field service invoicing software turns completed jobs into invoices, sends payment reminders, and accepts online payments. It’s part of Jobber’s flooring business software, which also handles quotes, scheduling, and client details.
Over 400,000 home service pros in 50+ industries trust Jobber
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