Free Painting Invoice Template

When you’re writing an invoice, include a detailed list of the painting services you provided and how much everything cost. The customer then receives this document and knows how much they need to pay and by what date.

Here’s how to write an invoice for painting and what to include:

• Invoice number for record-keeping purposes (e.g., Invoice #1001, #1002, etc.) 
• Invoice issue date and the payment due date
• Company info (painting business name, logo, phone number, email, mailing address)
• Client details (name, address, contact details)
• Line items with product and service descriptions (e.g., interior or exterior painting, trim, cabinet refinishing, etc.), including the rooms you painted and their square footage
• Price associated with each line item (cost per square footage, materials and quantities, labor costs, any special discounts on the job)
• Subtotal before taxes, discounts, and service fees
• Total amount owed, including applicable taxes and discounts
• Invoice payment terms (payment deadline, payment instructions, accepted payment methods, late payment fees, any service warranty disclaimers)
• Personal note thanking the customer for choosing your services

Check out the painting invoice example below to see what this painting invoice template includes:



This painting invoice template is part of our free Job Toolkit where you can store client information, convert templated painting estimates to invoices, and get paid for your work. It’s perfect for painting business owners (like you!) who are used to formatting and editing invoices on paper, or in Microsoft Word, Google Docs, Google Sheets, or Excel spreadsheets.

Bill and invoice are two words that mean the same thing: a document that presents the amount of money a customer owes for painting services. 

The difference depends on whether you’re a buyer (customer) or seller (small business owner). Invoice is the term that service providers use, while a client might refer to that invoice as a bill they have to pay. In other words—a service provider sends an invoice to a customer, and the client receives a bill.

Painting bills and invoices should include a complete breakdown of all project costs, as well as payment information such as the due date, payment methods, and subtracted deposits.

Send an invoice as soon as you can after the job is complete—ideally, less than 48 hours after you’ve finished a painting job. Sending invoices late can lead to confusion and prevent you from getting paid on time. Just make sure you and your client agree that the job is done!

You also need to decide if you want to bill clients on a recurring, one-off, flat rate, or hourly basis. Make sure to let your clients know how and when they should expect their invoice.

Typically, your clients should pay their painting invoices within two weeks of the service date. You can test payment deadlines and see what works best for your painting business’s cash flow, but within 30 days is the general rule of thumb.

Some business owners accept a deposit beforehand, then take final payment the day of the service. You may want to offer financing to your customers to get some payment up front and make larger painting projects more affordable.

Jobber’s painting invoicing software makes it easy to create, send, and track invoices online from your desktop or mobile device. Automatically convert job details into customer-friendly painting invoices, follow up with customers on overdue payments, and get paid faster. Jobber also helps you spend less time on admin work like estimating, scheduling, time tracking, and all the other details that keep your painting business running smoothly.

Here’s what you can do with invoicing software:

• Create professional invoices that feature your logo and painting company branding
• Automate invoice follow-ups with customized emails and texts
• Send multiple painting invoices at once with batch invoicing
• Set reminders to invoice after each visit, or create a custom reminder schedule
• Keep track of which painting jobs have and haven’t been invoiced
• See which invoices are paid, awaiting payment, and past due
• Communicate with clients using email and SMS
• Get paid faster with credit card processing and consumer financing options
• Schedule teams, route work, and track time and expenses

Learn more about how Jobber can help you create invoices and get paid faster.