Free Painting Invoice Template

After every painting job, here’s what you should include in your invoice:

• A unique invoice number for record-keeping purposes (e.g. Invoice #1001, #1002, etc.) 
• Your painting business name, logo, phone number, email, and mailing address
• Your customer’s name and contact details, including their phone number, email, and address 
• Line items that detail the work you provided (e.g. interior or exterior painting, trim, cabinet refinishing, etc.), including the rooms you painted and their square footage
• The price associated with each line item, including cost per square footage, a painting equipment list and quantities, labor costs, and any special discounts on the job
• Subtotal before taxes, discounts, and service fees
• The total amount owed, including applicable taxes
• Invoice payment terms that include the payment deadline, instructions, accepted payment methods, late payment fees, and any service warranty disclaimers
• A note thanking the customer for choosing your services

Here’s a standard painting invoice example that was created using Jobber’s invoicing software:



If you aren’t sure how to format your invoices like the sample above, you can use our online generator—it already has every section your invoice needs! Just add your personal details and job information and you’re ready to go.

Here’s how to write an invoice for painting residential or commercial properties:

• Use a simple, professional layout with your company branding
• Work off your original painting estimate for the job as a guideline for your invoice
• Include your company contact info and customer contact info
• List the areas you painted, types of paint used, square footage, and other job details
• Make your payment terms and conditions clear
• Include your subtotal, applicable taxes, discounts, and fees before the total cost

A painting invoice template can help you stay consistent and save you hours of typing, copying, and pasting. Use our free painting invoice generator and start sending out invoices right away.

Our painting invoice generator helps you create customizable, professional invoices in minutes. It’s a blank form that you can easily fill out with the services you provided.

Once you add your customer information and job details to the template, you can download your invoice as a PDF and send it to your client easily.

Our free painter invoice template is one of many painting business resources we’ve created to help you run a more successful business. It’s perfect if you’re just starting a painting business or exploring software instead of pen and paper.

A painting invoice template can help you write invoices quickly and consistently without having to start from scratch every time. You can streamline your invoicing process and turn hours of paperwork into minutes.

Without a template, you may forget to charge a client for smaller items if you don’t have a place to list materials on your bill, like brushes, caulking, or additional coats of paint. With a template, you can have specific line item sections dedicated to the services and materials you offer.

Here’s what else a painting invoice template can do for you:

• Make you look more professional than handwritten invoices
• Cut down on repetitive data entry and save you time
• Get you paid in full and on time
• Help you track rates, prices, hard costs, expenses, and accounts receivable
• Protect your business with payment terms and conditions
• Make filing easier with digital copies of all invoices

You can find templates as fill-in PDFs, Microsoft Word or Google Doc, Excel or Google Sheets spreadsheets—or using our easy invoice generator.

Quotes and invoices are very different.

A quote describes what the finished work will look like and how much it’ll cost to complete. This is the first step in any project. Your painting quote should show the client what they can expect, and you don’t start the job until they sign off on it.

An invoice is the final bill you send to the client for the completed work. This is the last step of the project. The amount on your painting service invoice might be different from the amount on the quote, depending on how much the work changed during the project.

A painting bill is the same thing as an invoice. They’re both documents that show the amount of money a customer owes for a product or service.

The difference depends on whether you’re a buyer (customer) or seller (small business owner). Invoice is the term that service providers use, while a client might refer to that invoice as a bill they have to pay.

In other words: a service provider sends an invoice to a customer, and the client receives a bill. You can also refer to these processes as invoicing and billing.

Painting bills and invoices should include a complete breakdown of all job costs, as well as payment information such as the due date, payment methods, and subtracted deposits.

That depends on how you’re doing it! It can take a long time with pen and paper. You’ll have to write down your client’s contact info, add every line item and unit cost from memory, then include all your payment terms.

You can speed up this process by using an easy-to-fill painting invoice template. All you need to fill out is the information specific to your job and customer. Use an invoice template that looks professional and includes your painting company’s logo, colors, and contact information.

With customizable invoice templates, it should only take a few minutes to fill in the details that are specific to the project, then send off the invoice to the client for approval.

Painters should invoice right after the job is done.

Ideally, you shouldn’t wait longer than 48 hours after the job to send the invoice. Sending invoices too late can lead to confusion and delay you from getting paid. A ready-made invoice template can help you send invoices right after each job is done.

You also need to decide if you want to bill clients on a recurring, one-off, flat rate, or hourly basis. Make sure to let your clients know how and when they should expect their invoice.

Typically, an invoice should be paid within two weeks of the service date. You can test payment deadlines and see what works best for your business’s cash flow, but within 30 days is generally the rule of thumb.

You might want to offer financing to your customers to get some payment up front. If a client doesn’t pay within 30 days, it’s time to take action on that unpaid invoice.

Know your pricing. It’s good to keep a list of painting services you offer and their associated prices. A regularly updated pricing sheet will help keep your invoices and pricing structure consistent across jobs and clients.

Thank your client. A simple thank you message at the end of your invoice, or a follow-up text after they’ve paid will show your clients you appreciate their business. When customers feel appreciated, they’re more likely to book your painting services again, or even refer you to family and friends.

Follow up with friendly reminders. Use painting business software to automate client follow-ups and get invoices paid faster.

Painting invoicing software helps business owners like you collect payment for work using invoices that you can create, send, and track online.

Jobber’s painting invoicing software makes it easy to create an invoice from your desktop or mobile device. With Jobber, you can convert job details into customer-friendly invoices and automatically follow up with customers on overdue payments.

Here’s what you can do with invoicing software:

• Create professional and branded invoices that feature your logo
• Send customized emails and texts with automated invoice follow-ups
• Set reminders to invoice after each visit, or create a custom reminder schedule
• Keep track of which jobs have been invoiced
• Schedule teams, route work, and track time and expenses
• Use batch invoicing to send multiple invoices at once
• Improve your client communications using email and SMS
• Get paid faster with credit card processing and consumer financing options

Learn more about how Jobber can help you create invoices and get paid faster.