Free Landscaping Work Order Template

A work order (also called a job order, service ticket, or work request) is a written record describing a job that has been estimated and given the go-ahead, but hasn’t started yet. Lawn and landscaping service providers can use work orders to manage clients’ jobs by giving crews all the details they need.

Work orders can also be used within a landscaping company if one team or department needs another team to complete a job. For example, if you’re subcontracting a pond company, you could issue a work order for their portion of the project.

No matter how it’s used, a landscaping work order describes what work will be completed, how much it’ll cost, and what materials the job will require. It also includes contact information for the business and the customer, and both will receive a copy of the work order for their records.

Our blank, editable landscaping work order template makes it easy to customize and send professional-looking work orders for future jobs. It’s a great way to start any project, whether you’re just starting a landscaping business or you’ve been an expert landscaping contractor for years.

Your landscaping service work order should include:

• Job number, start date, and end date
• Your business name, address, and contact information
• The customer’s name and contact details
• Products/services requested, including item description, quantity, and hourly labor cost
• Estimated total cost of the project, factoring in subtotal, discounts, and taxes
• Any notes about the requested work (e.g., yard dimensions, installation and maintenance instructions, required tools or materials, safety guidelines, payment terms)
• Space for the customer’s signature and today’s date

The words “work order” should also be visible in big letters. Your landscaper work order could look like an estimate or invoice, so it should be clear what this document is for. If you use a basic landscaping work order generator like this one, your work order will automatically include all the details you need.

Check out the landscaping work order sample below to see how yours should look:

Here’s how to build a landscape work order, how to use it during a job, and what comes next:

1. Determine if this is a planned project (like a backyard remodel) or an unplanned service or maintenance call (like replacing broken patio stones). This can affect factors like your job start date and might impact other scheduled work.
2. Create a work order using this free template. Add in all the job details, then send the completed landscaping work order to your customer and to the team who will complete the job.
3. Add the work to your calendar using job scheduling software and assign it to specific employees. This will allow your team to see the job in their schedules and track time for it. You’ll also be able to easily adjust your schedule as needed to accommodate unplanned service calls.
4. When the job is finished, mark the work order as completed and send your landscaping invoice to the customer.

You can use a work order as a binding landscaping contract if it includes a client signature. This indicates that the customer has signed off on your estimate (if you created one using our landscaping estimate template) and is ready for you to proceed with the job. These types of landscaping contracts also mean that you agree to provide the landscaping services listed in the work order.

(Need more details? Find out if quotes are legally binding.)

Some landscaping businesses do use a work order as a professional invoice for customers. However, work orders and invoices are two different things:

• A work order describes landscaping work that has been ordered and still needs to be completed
• An invoice requests payment for lawn and landscaping services that have already been completed

You can use a landscaping work order for invoicing as long as it contains the right information. An invoice should include a detailed service list, the date of service, amount due, payment terms and methods, and other important details. Or, to keep your records tidy, you can simply use our free landscaping invoice template.

Jobber’s job management software makes it easy for lawn care and landscaping businesses to receive work requests and quickly meet customers’ needs. No more managing jobs with MS Word, Excel, Google Docs, or Google Sheets—just create a job, assign it to your team, and access all of your landscaping job information with the click of a button.

Here’s what you can do with landscape business software like Jobber:

• Easily schedule teams and reschedule jobs as needed on a drag-and-drop calendar
• Optimize service routes and check employees’ progress with GPS tracking
• Stay on top of payroll and reimbursement by letting employees track time and expenses
• Accept online bookings from new and existing customers through your website
• Capture every important detail on the job site with job forms and checklists
• Save time on admin work, both in the office and on the job site
• Create professional estimates, work orders, and invoices with your logo and branding
• Communicate with clients using email and SMS
• Convert job details into customer-friendly invoices
• Automatically follow up with customers on overdue payments
• Get custom automated reports on your jobs, clients, and business finances

Learn more about how Jobber can help you manage your landscaping jobs.