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How to Reconnect with Old Clients Over Email [Free Templates]

March 29, 2022 7 min. read

When you own a service business, one of your biggest priorities is to keep steady, consistent profit coming in. And although bringing in new clients may seem like the best way to do that, it’s important not to overlook reconnecting with old clients.

After all, your old clients have worked with you in the past, so they’re already familiar with your business, services, quality of work, and pricing. Sending a simple email could generate new income from existing customers without the high cost of a major marketing campaign.

Use these email templates to boost your chances of success by reaching out for the right reasons and at the right times.

4 email templates for reconnecting with old clients

If you have some old clients that you’d like to get in touch with again but you aren’t sure how to approach them to make a sale, customizable email templates can speed up and simplify the process. Use these templates when you want to:

  • Notify previous clients of new services, pricing, or packages
  • Let old clients know of a new customer referral program and discounts
  • Inform old clients of new service areas
  • Check in about recurring work for a new season

Which clients should I reconnect with?

It’s important to remember that not all past clients are worth contacting and reconnecting with. To maximize the possibility of a positive response, reach out to:

1. Clients who paid their invoices

It goes without saying that you shouldn’t try to get more work out of a client who has an outstanding invoice or who has had payment issues. Chances are, you may face the same problems again in the future, adding more work to your plate instead of adding up to an easy paycheck.

READ MORE4 overdue payment reminder templates

2. Your most satisfied clients

Clients who left positive reviews online or who got in touch after a job to thank you for the excellent work you did are worth checking in with. These clients already know you’re a high-quality professional and enjoyed working with you, so they’re more likely to consider working with you again.

Avoid contacting clients who left negative reviews or who lodged a complaint after a job was done.

READ MORE3 customer feedback surveys that make you look more professional

3. Clients who booked recurring work

This works well for home service businesses that often have recurring work. For example, clients who used your services for seasonal landscaping or yard maintenance. As you approach the new spring or summer season, it makes sense to ask them if they’re interested in hiring you again.

4. Clients who could benefit from new changes in your business

If you’ve made changes to your business like adding a referral program, price bundling, or expanding your service area, think about which of your old clients could benefit.

For example, are there any clients who hired you for recurring services in the past who could get more bang for their buck now that you offer a service package? If so, reach out to let them know. They’ll appreciate the heads up and it will give you a great reason to get in touch.

Tips for reconnecting with old clients using email templates

When reaching out to old clients, use these tips to ensure that you’re setting yourself up for success:

1. Organize client information in a CRM: Use a field service CRM to store and retrieve their information, like an email address, the services they hired you for in the past, or even something a little more personal like their pet’s name. That way, you can personalize each email to the client and ensure that you’ve got the right contact information.

2. Build customer loyalty: Send thank you notes to show customers you care. That way, you can keep ongoing communication with a client, and they’ll be less surprised when you check in down the road to let them know about a new service, package, or offer.

READ MORE5 ways to write better customer service follow-up emails

3. Communicate well and often: Practice good customer communication management with current clients to impress them and give your business a professional edge over the competition. Send appointment reminders, and keep them in the loop during a job. They’ll be more likely to respond to your follow-up emails in the future.

4. Make sure to offer value: Carefully select the clients you reach out to and sending them relevant information or news about your business.

For example, if a client hired you for a one-time landscaping job and you haven’t spoken to them in a couple of years, they may not be interested in hearing about how you’re now offering residential snow removal outside of their service area. Be sure that the information you’re providing is relevant and helpful.

5. Follow up with your client: If you don’t hear back, follow up—especially if they initially reached out to you for a quote or estimate. Your initial email could have been lost, missed, or forgotten. It’s worth sending a reminder if it means the difference between signing another contract or having to put in the time to find a new one.

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