Here’s
what to include on an invoice:
• An
invoice number that matches your estimate number for record-keeping purposes (e.g., Invoice #1001, #1002, etc.)
• Your snow removal business’s name, logo, phone number, email, and mailing address
• The property manager or homeowner’s name and contact details
• Address of the property serviced (if different from your client’s home address)
• Line items that detail the services you provided (e.g., snow removal, snow plow, or deicing), along with any products you used (e.g., salt, sand, or brine)
• The costs associated with each line item, including labor costs, materials and quantities, hourly rates, overhead costs, and any special discounts
• The date the invoice was issued and the payment due date (make the due date as clear as possible—avoid confusing terms like “Net 30”)
• Subtotal before taxes, discounts, and service fees
• The total amount owed, including applicable taxes and discounts
• Payment terms that include the payment deadline, instructions, accepted payment methods, late payment fees, and any service warranty disclaimers
• A note thanking the customer for choosing your snow removal services