Key takeaways:
If you’re searching for the top invoicing solutions for small businesses in 2025, this guide breaks down the six best options, highlighting what makes each one stand out.
- Automate billing and payment tracking. The best invoicing software streamlines invoice creation, sends automatic payment reminders, and helps you manage customer payments—all from your computer or mobile device.
- Improve cash flow and get paid faster. Features like online payment options, invoice status tracking, and batch sending ensure fewer late payments and better financial visibility.
- Pick software tailored to your needs. Options like Jobber excel for field services, Wave for beginners, QuickBooks Online for all-in-one accounting, Zoho Invoice for free invoicing, FreshBooks for ease of use, and Paymo for project-based billing.
- Look for essential features. Customizable templates, recurring billing, automated reminders, online payment processing, and detailed reporting help save time and reduce errors.
- Match the tool with your business growth. Choose software that can evolve with your business, offer scalability, easy integration, and the flexibility to handle multiple team members or locations.
Try Jobber free and see how it can help you generate professional invoices, automatically follow up with customers, and get paid—faster. Start your free trial.
Originally published in November 2024. Last updated on October 10th, 2025.
To maintain your growing business, you need customers to pay on time. What’s the easiest way to make that happen? Online invoicing.
With the right invoicing software, you can send invoices sooner, track payments with ease, and send automatic reminders to ensure no dollar slips through the cracks.
To save you the hassle of sorting through hundreds of options, we’ve rounded up the best invoicing software for home service small business owners—the top-reviewed, flexible, and cost-effective tools built to help you get paid quicker.
Top 6 best invoicing software for small business success:
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Jobber: Best invoicing for field services
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Wave: Best invoicing software for beginners
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QuickBooks Online: Best all-in-one accounting and invoicing solution
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Zoho Invoice: best free billing software for small businesses
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FreshBooks: User-friendly invoicing software
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Paymo: Best for time-based project billing
What is invoicing software?
Invoicing software helps businesses create, send, and manage invoices more efficiently.
Instead of relying on spreadsheets, documents, or paper-based systems, invoicing software automates much of the billing process—saving time and reducing errors. And you can use most invoicing software to create invoices from a computer or your phone, if you happen to work on-site.
Small business invoice software makes it easy to:
- Create professional invoices with your company’s branding
- Track invoice payments so you know which customers have paid and which accounts are overdue
- Automate reminders to reduce late payments
- Generate reports that give you insights into cash flow and outstanding payments
By adopting invoicing software, you can spend less time chasing payments and more time focusing on growth.
Benefits of using invoicing software
Invoicing software offers more than just a way to send bills—it can directly improve how you manage your finances and client relationships. Key benefits include:
- Time savings: Automating invoice creation, recurring billing, and payment reminders reduces manual work and frees up valuable time.
- Faster payments: Many platforms allow online payments, which makes it easier for customers to pay you quickly.
- Fewer errors: Built-in templates and automation help prevent mistakes that often occur with manual data entry.
- Improved cash flow: Real-time tracking of outstanding invoices and detailed reporting give you better visibility into your finances.
- Professional image: Branded invoices strengthen your company’s credibility and make a positive impression on clients.
- Centralized records: All invoices, receipts, and client information are stored in one place, making it easier to stay organized and compliant.
By adopting invoicing software, you can spend less time chasing payments and more time focusing on growth.
Essential invoicing software features
When choosing invoicing software, it’s important to look for features that go beyond simply creating invoices. The right tool should make billing easier, faster, and more accurate.
Consider these features when looking for the best invoicing software:
Customizable invoice templates
There’s no need to start your invoices from scratch each time. With customizable invoicing templates, you can create invoices in minutes to send off to your customers.
Plus, you can add your logo, brand colors, and business details for a professional look.
READ MORE: What to include on an invoice
Invoice reminders and follow-ups
Never forget to send an invoice again. The best billing software for small business owners will send you automated reminders to bill after each job.
You can also set up automated payment reminders to send to your customers to reduce late payments without awkward follow-ups.
Batch invoicing
If you’re behind on invoicing—or simply like to send invoices in bulk—batch invoicing makes it easy.
Pick the jobs you want to bill and send professional invoices to your customers in a few clicks.
Payment processing
Give customers convenient payment options to ensure quick payments—whether you’re in the office or in the field.
The very best invoicing software allows for automated payments so that you can get paid as soon as the job is done.
Best invoice software comparison chart
| Software | Best For | Key Features | Pricing | Free Trial |
|---|---|---|---|---|
| Jobber | Field service businesses | • Batch-send invoices • Automated invoice reminders • Online payments | Starting at $29 per user per month See all Jobber plans | Yes |
| Wave | Beginners | • Invoice status tracking • Automatic credit card payments • Invoice builder | Starting at $0 per user per month | No |
| QuickBooks Online | Syncing accounting and invoicing in one place | • Track billable expenses • Payment alerts • Recurring invoices | Starting at $19 per user per month | Yes |
| Zoho Invoice | Beginners | • Several invoice views • Automated payment reminders • Multiple payment gateways | Free | No |
| FreshBooks | Beginners, freelancers | • Accept online payments directly through the invoice • Time and expense tracking • Ready-made templates | Starting at $6.30 per user per month | Yes |
| Paymo | Time-based project billing (freelancers, consultants) | • Create invoices directly from timesheets • Combine expenses and tracked time • Multiple payment options | Starting at $0 per user per month | Yes |
6 best invoicing software for small businesses
Don’t know how to choose the best invoicing software for your small business? Check out these 6 options below.
How we chose the best invoicing software
We chose the invoicing software on this list by searching for invoicing tools made specifically for different types of small businesses.
We reviewed dozens of online invoicing solutions before narrowing our list down to the ones with the best customer reviews from sites such as Capterra.
Then, we took a closer look at each solution to see which had smoother invoice creation, customization, tracking, and follow-up tools. We watched app tutorials, when available to see these tools in action.
The result is this curated list of the best invoicing software for small business success.
Jobber: Best invoicing for field services
Jobber is the best invoicing software for home service businesses looking to connect their invoicing to their other workflows for an all-in-one solution.
Jobber helps service companies invoice customers, collect payment, and run an all-around efficient business. You can use Jobber to invoice from your computer or mobile device—it’s made for teams that need to move from jobsite to jobsite.
With just a few clicks, you can generate a professional invoice that has accurate job details and convenient payment options, ready to send to the customer.
Or, make your invoice using the simple and flexible invoice builder if you’ve already completed the job. You can also turn your quotes into invoices, allowing for a seamless process from beginning to end.
Jobber’s other invoicing features include:
- Customize professional-looking templates with your company branding, contact information, payment terms, and more
- See which jobs are ready to invoice, and get reminders to send invoices for jobs you’ve just finished
- Batch-send invoices to save time and boost cash flow with just a few taps
- Automatically send a customized email or text follow-up to customers, reminding them to pay their outstanding invoice
- Accept online card payments, bank payments, or get paid in person with Tap to Pay
- Use progress invoicing to break a job into multiple invoices
- AI-powered business insights to get instant access to invoice KPIs
One user especially loved that Jobber is easy to navigate and said that their clients appreciate the automated reminders.
Check out Jobber’s website for pricing.
Wave: Best invoicing software for beginners
With a simple, clutter-free interface and quick setup process, Wave is great invoicing software for brand-new small business owners.
Wave’s invoice builder and reports are sleek and intuitive, and from the invoice tracking dashboard, you can see the total amount due from all outstanding invoices.
Plus, Wave lets you create, send, and track invoices for free. You’ll only pay credit card processing fees when you accept payments online.
Wave’s other invoicing features include:
- Track the status of your invoices
- Set up automatic credit card payments
- Send automated payment reminders
One user especially appreciated how clean and intuitive the platform was overall, but found that the software lacked some advanced tools.
Check out Wave’s website for pricing.
QuickBooks Online: Best all-in-one accounting and invoicing solution
QuickBooks Online is invoicing and accounting software that helps you manage your accounts receivable and the rest of your finances without bouncing between multiple tools.
QuickBooks Online offers many essential invoicing features small businesses need—from customization to automatic payment reminders, batch invoicing, and expense tracking.
After you send an invoice, you can easily run an accounts receivable aging report to see which customers are late paying and how much cash you have in your business bank account to pay your bills.
QuickBooks Online’s other invoicing features include:
- Track billable expenses and link them to your invoices
- Set up alerts to know when customers pay invoices
- Schedule recurring invoices
One user liked how QuickBooks Online linked so easily with her other software, including her CRM.
Check out QuickBooks Online’s website for pricing.
Zoho Invoice: best free billing software for small businesses
Zoho Invoice is free invoicing software that works great for any small business on a tight budget.
While building your invoice in Zoho, you can toggle between a ‘simplified’ view and a more complex one that shows you recommendations on what to include to complete your invoice.
Zoho has many invoice templates with plenty of variety in their designs. Before selecting an invoice template, you can even live-preview each one with your own business’s information.
Zoho’s other invoicing features include:
- Customize the sender, CC, and subject line of your email before sending an invoice
- Send automated payment reminders
- Choose between multiple payment gateways (like Stripe, Paypal, or GoCardless)
One user appreciated Zoho’s professional-looking invoices, but wished that the platform included more options for payment gateway integrations.
For another free, simple invoice creation option, try Jobber’s free invoice generator tool to automatically create and download a custom invoice for any job.
FreshBooks: User-friendly invoicing software
FreshBooks is invoicing software for small business owners who value simplicity and ease of use.
Its clean, intuitive design makes it easy for anyone—even those with little accounting experience—to create and manage invoices without a steep learning curve.
Get started by using one of FreshBook’s ready-made templates to create professional invoices in minutes. You can also set up automated billing and reminders so you spend less time chasing payments.
FreshBooks’ other invoicing features include:
- Accept online payments directly through the invoice to get paid faster
- Track time and expenses and add them to invoices with just a click
- Access everything on the go from a mobile app
One user wrote that FreshBooks makes invoice creation easy, but that the price is a little high.
Check out FreshBook’s website for pricing.
Paymo: Best for time-based project billing
For businesses that bill projects by the hour—like marketing agencies or consulting firms billing for labor—Paymo is a great option.
Track time automatically or manually across projects and tasks, and generate invoices directly from timesheets, ensuring accurate billing.
Paymo’s other invoicing features include:
- Add expenses alongside tracked time for a complete client invoice
- Offer multiple payment options
- Monitor project budgets so you stay profitable while keeping invoices accurate
One user liked how easy Paymo is to use, but wishes there were more customization options for invoices.
Check out Paymo’s website for pricing.
What to look for in your invoicing software
You’ll find many similar features across all online invoicing software, such as invoice templates, tracking, and automatic payment reminders. That said, some tools will fit your business better than others.
Choose software that’s built for your business type, size, and experience level. Answer these questions when you’re choosing between invoicing tools:
- What types of invoices do you issue? Do you issue invoices at the end of each job or issue recurring invoices? The invoicing best practices of your industry might affect the type of software you should use.
- How easy is the software? How many steps does it take to create and send an invoice? Your invoicing software should be relatively easy to learn with some support. More specialized options, like accounting software that includes invoicing tools, will have a steeper learning curve.
- Does it automate your payment reminders? This is essential for any business owner to save time. Look for a tool that gives you templates for payment reminder messages, lets you customize them, and sends them automatically on a schedule you set.
- Is it easy to track your accounts receivable? Does the software give you a clear picture of who’s paid and who hasn’t? You might also want alerts when someone opens an invoice, or details on when a customer last opened their unpaid invoice.
- What are the payment processing fees? Most invoice apps let you accept online payments from customers. But each app offers different payment methods and processing fees, and may or may not provide a tip collection option.
- How much can you customize your invoices? Are custom colors and designs important? If so, look for software that gives you lots of templates to work from.
- Will it grow with you? If you plan on hiring more people or serving more locations, will the software be flexible enough to support that growth?
Choosing the best invoicing software for small business success comes down to finding a tool that fits your workflow and makes getting paid easier.
The sooner you make the switch, the sooner you can focus less on chasing payments—and more on growing your business.