Appliance Repair Estimate Template

Our estimate template makes it easy to grow your appliance repair business by sending out customizable, professional-looking estimates. It’s perfect for professionals looking to start an appliance repair business or who are exploring software instead of pen and paper. 

The template is part of a larger free toolkit where you can store client information, convert their estimates to invoices, and get paid for your work. If you’re just looking for a quick-start project estimate template that you can reuse as often as you like, download the free PDF and start sending out estimates right away.

Your appliance repair estimate should include the following information:

• Your business’s name, logo, phone number, and other contact details
• Your client’s name and contact details
• Estimate number for record-keeping purposes (it should follow the same numbering system as your invoice number)
• A breakdown of the type of work you’ll be providing, along with a detailed service description that includes the type of appliance needing repair (e.g., refrigerator, dishwasher, dryer, washing machines)
• The approximate cost estimate of completing the work, factoring in hourly labor costs, material costs and quantities, any special rates or discounts, and sales tax
• Optional line items for added services, appliance products, or tasks that would enhance the work (e.g., recommendations for older appliances)
• A description of anything that specifically won’t be included in the work (e.g., other handyman services, expired manufacturer warranties)
• How long the estimate is valid for
• Terms and conditions (e.g., deposit amount, payment terms, your preferred payment method)

An appliance repair estimate template is a blank copy of your estimate form, which you can fill out to create a detailed estimate after a consultation. You can find templates as fill-in PDFs, Microsoft Word or Google Docs, Excel or Google Sheets spreadsheets, free quoting tools, or even appliance repair software like Jobber. These templates are essential to keeping your business efficient and consistent.

Here’s what an appliance repair estimate template can do for you:

• Help you stay organized and include all necessary information
• Reduce room for error by including mandatory form fields
• Make you look more professional than handwritten estimates
• Cut down on repetitive data entry and save you time
• Help you track rates, prices, expenses, and accounts receivable
• Set client expectations, provide great customer service, and protect your business with terms and conditions
• Make filing easier with digital copies of all estimates

With our free appliance repair estimate template, it’s easy to add in the specific details for that job, get the estimate approved, complete the work, invoice the client, and get paid faster—all with just a few clicks.

No matter the industry, every estimate needs the same elements. Line items, estimate totals, and terms and conditions are just a few examples.

The main difference is your services, which are specific to your industry. Start by deciding what appliance repair services you’d like to offer, create a list of standard line items for bids and estimates, and set prices for each service. This helps you assemble an estimate quickly, and send it directly to your client’s inbox.

Quotes and estimates seem similar, but there’s one big difference: budget flexibility.

An estimate is a rough but educated guess at how much time, work, and materials will be involved in completing a job. This gives you some wiggle room in case any unexpected details pop up during the work.

A quote, on the other hand, tells a client the total amount they’ll be paying for the job. This can mean higher profits if you come in under budget—but it also means you have to think of everything that could complicate the job and cut into your profits.

(And yes, you can use our free estimate template as an appliance repair quote template!)

There’s a big difference between estimates and invoices.

An estimate describes what the finished work will look like and how much it’ll cost to complete. This is the first step in any project. An estimate sets the expectations for the client, and you don’t fill out your appliance work order form until they sign off on it.

An invoice is the final bill you send to the client for the completed work. This is the last step of the project. The amount on the invoice might be different from the amount on the estimate, depending on how much the work might have changed during the project. You can create an invoice using our appliance repair invoice template.

This is also the point where you can talk to the client about payment instructions or educate them on consumer financing.

That depends on how you’re doing it! If you’re using pen and paper, it could take a while to write down your contact details, add the customer’s information, write in all your line items from memory, and tally up the fees in your head. That’s part of why some appliance repair businesses decide to charge for quotes.

With a free appliance repair estimate template, some of that information is already in place and the calculations are done automatically, including taxes and discounts. It should only take a few minutes to fill in the details that are specific to the project, preview the estimate, and then send off the estimate to the client for approval.

Estimating and quote management software like Jobber makes it easy to create an estimate using your desktop or mobile app. (You can also grow your business with these appliance repair apps for Android or iOS.)

Here’s what you can do with estimating software:

• Set up client files for storing estimates, service details, and invoices
• Let new appliance repair leads request work through your website or Local Services Ads
• Create estimates with add-ons, packages, and images
• Convert estimates into jobs and invoices
• Give homeowners the option to approve estimates and pay deposits online
• Communicate with clients using email and SMS
• Schedule teams, route work, and track time and expense receipts
• Get paid faster using automated follow-ups and credit card processing

Learn more about how Jobber can help your appliance repair company create estimates and win work faster.