Best Invoice App: Top 8 Choices for Small Businesses

Better, faster invoices lead to quicker payment collection—and you’ll save time customizing, tracking, and automating professional-looking invoices with a strong app.

But how do you choose the best invoice app for your business when there are hundreds of options out there? Many of these apps offer the same features, but they’re not all the best fit for your specific invoicing needs.

Browse our list of the best invoicing apps to find the right one for your small business type, team size, and day-to-day needs.

Here’s how Jobber can help you invoice field service clients easily and accept payments:

• Customize customer-friendly templates with your company branding, contact information, and your own message or disclaimer
• See which jobs are ready to invoice, and get reminders to send invoices for jobs you’ve just finished
• Send invoices in batches to save time and boost cash flow with just a few taps
• Automatically send a customized email or text follow-up to customers, reminding them to pay their outstanding invoice
• Print invoices if your customers prefer snail mail—Jobber will queue up invoices and envelope labels for printing
• Automatically send receipts when an invoice has been marked paid
• Accept online card payments, bank payments, or get paid in person with the Jobber Card Reader

Pros:	Cons:
• Easy setup process • Offers optional tip collection when customers pay invoices • Offers instant payouts (including weekends and holidays) for an additional 1% fee • Award-winning support team • Syncs with QuickBooks Online and other popular accounting apps	• Limited invoice styling options • Not ideal for product-based businesses

Starting price: $9/month. Payment processing fees start at 2.5% for swiping with Jobber’s Card Reader and 2.7% for online credit card payments (+30¢ per transaction).

Jump to: How to choose the best scheduling app

In Stripe, you can customize your invoice with your company branding and a thank-you note. Stripe lets you send invoices for free—you only pay a processing fee when your customers pay invoices online.

Pros:	Cons:
• Smooth invoice payment experience • Instant payouts available • Automatic invoice reconciliation • Customizable reports available for item sales and transactions	• Limited invoice customization on the Stripe Mobile App • Not for teams that need project management features

Other Square invoicing features:

• Schedule recurring invoices for product subscriptions
• Send one invoice to multiple customers at once
• Save and charge credit cards on file
• Track invoice and payment statuses in real time

Starting price: 0.4% per paid invoice. 2.9% plus 30 cents per successful card charge.

READ MORE: Payment reminder emails: 5 templates to send to customers

Get an invoice started with one of 8 professional templates, then add your company logo, a banner, and even a watermark to mark invoices as “paid.” See the statuses of your paid and unpaid invoices under two simple tabs.

Pros:	Cons:
• Easy setup and navigation • Invoices look professional • Connects with QuickBooks Online • Add unlimited users to one account	• Unlimited monthly invoices only available on their Premium plan • No instant payouts (processing takes 3-4 business days) • Credit card processing fees as high as 3.5% • Free trial doesn’t include all features

Other Invoice2Go features:

• Track the status of your invoices
• Convert bids and estimates into invoices 
• Collect payment by credit card, debit card, bank transfer, or PayPal 

Starting price: $5.99/month, or 9.99/month for up to 5 invoices per month.

After you send an invoice, you can easily run an accounts receivable aging report to see which customers are late paying and how much cash you have in your business bank account to pay your bills.

Pros:	Cons:
• Easy to customize invoice templates and send to customers • Advanced reporting on accounts receivable • Quick setup and onboarding • Live chat, phone, and email support	• More expensive than non-accounting invoice apps • Limited inventory management and project management features

Other QuickBooks Online invoicing features:

• Convert estimates into invoices
• Link billable expenses to your invoices
• Set up alerts to know when customers pay invoices
• Schedule recurring invoices

Starting price: $22/month

HoneyBook lets you make design edits on a live document instead of waiting for a preview on a separate screen.

In a sidebar, you’ll find settings for recurring invoices, discounts, taxes, and payments that you can update without leaving the invoice creation screen.

Pros:	Cons:
• Advanced invoice design tools • Invoice payment, discount, and taxation settings are easy to adjust • Allows clients to leave an optional tip	• No option to email an invoice PDF directly from the app (only accessible through a client portal) • Payment confirmation emails are slow to arrive • No receipt customization

Other HoneyBook invoicing features:

• Add a contract to your invoice
• Set up alerts to know when customers pay invoices
• Automatically charge customers for recurring services
• Accept payments on a scheduled or recurring basis

Starting price: $16/month (if billed annually)

Pros:	Cons:
• Add multiple approvers to your invoices • Accept electronic ACH payments • Detailed transaction audit trails available	• More expensive than most invoice apps • Setup and implementation can be lengthy • Customer support can be difficult to reach

Other Bill invoicing features:

• Create custom fields for your invoices
• Send recurring invoices
• Track invoice and payment statuses
• Pay vendors and accept payments through an online portal

Starting price: $79/user/month

Pros:	Cons:
• Large document template collection • Create and send contracts • Easy e-signature collection • Document activity reporting and notifications	• Can be difficult to navigate • Must subscribe to a paid plan to get invoice templates and customer support • Per-user pricing can get expensive

Other PandaDoc invoicing features:

• Use ready-made templates to build invoices
• Track the time spent on each invoice page
• Set up automated reminder emails
• Accept customer payments online

Starting price: Free; paid plans start at $19/month/user (if billed annually)

What to look for in an invoicing app

Most invoicing apps these days have the same features—but some will fit your business better than others. Carefully look at the tools each app provides, and choose the app that excels at whichever features are most important to you.

Evaluate these features when choosing your invoicing app:

• Ease of use. Is it easy to find the tools you’re looking for? How many steps does it take to create and send an invoice? All invoicing apps should be easy to use, but apps with accounting and payroll features may take longer to learn.

• Invoice scheduling options. Do you need to send progress invoices for larger projects? Do you accept recurring payments for regular customers? Pay attention to invoice scheduling settings when you’re shopping for an invoice app.

• Customization. Do you only need a company logo and contact details on your invoices, or are custom colors and designs important? Some apps have branding limitations that could influence your choice.

• Automated payment reminders. Look for software that offers templates for invoice payment reminder messages, lets you customize them, and sends them automatically on a schedule you set.

• Tracking. Your invoicing software should give you a clear picture of who’s paid and who hasn’t. Beyond that, you might want alerts when someone opens an invoice, or details on when a customer last opened their unpaid invoice.

• Online payment processing. Most invoice apps let you accept online payment from customers. But each app offers different payment methods and processing fees, and may or may not provide a tip collection option.

• Analytics and reporting. A good invoicing app offers reports that help you evaluate how well your payment terms, late payment fees, and reminders help you collect payment faster.

• Integrations. What other software do you need your invoicing app to connect and communicate with? See if your invoice software integrates with the accounting apps, scheduling apps, and CRM apps you already use and can’t replace.
• Customer support. See what customers say about every app’s customer support team. Are they easy to reach, responsive, and helpful? A great support and setup team can also show you how to get the most from the software.