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HVAC Technician Job Description: Free Template and Guide

January 10, 2023 7 min. read
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An accurate and detailed HVAC technician job description helps you hire a qualified HVAC technician to install, replace, and maintain your customers’ heating and cooling systems.

Download our free job description template and use the guide below to fill it with the right job duties, qualifications, salary info, and other important details.

Example of an HVAC technician job description

1. Summary of the HVAC technician role

Start your job description with a short overview of your HVAC technician’s role and why you need to fill this position. A position summary quickly shows applicants if the role is right for them.   

Your position summary should answer these questions:

  • Will your technician work on residential or commercial HVAC systems (or both)?
  • Will the technician specialize in refrigeration or other specific system types?
  • Who does the HVAC technician report to?
  • Will your technician be involved in HVAC sales, marketing, or other operations?

READ MORE: 10 best HVAC marketing strategies

Follow this example of a quick, effective position summary:

HVAC mechanic vs technician: what’s the difference?

An HVAC mechanic is typically a more experienced position than an HVAC technician—but the responsibilities are mostly the same. HVAC mechanics are usually capable of installing and repairing more complex HVAC systems and have a more advanced technical education.

2. List of HVAC technician duties and responsibilities

Outline all the tasks you expect your HVAC technician to perform once they join your team. Here are the most common duties and responsibilities for a service technician:

  • Install heating, air conditioning, and ventilation systems in residential properties
  • Work with power tools and hand tools to install refrigeration and ductwork components
  • Follow site inspection checklists to complete routine HVAC inspections (e.g., test for leaks, check tension on belts and motors, inspect electrical wiring)
  • Clean refrigeration system components such as blowers, coils, filters, and grills
  • Conduct HVAC system performance tests on all types of units
  • Diagnose and troubleshoot mechanical and electrical problems in HVAC systems
  • Repair damaged or faulty HVAC equipment and replace parts as necessary
  • Perform change-outs for outdated HVAC systems
  • Organize and track inventory to limit supply losses to the company
  • Address customer concerns before, during, and after service visits
  • Complete HVAC work orders and record time spent and materials used on each job
  • Follow occupational health and safety regulations

To customize this list for your company’s needs and the position you’re filling, answer these questions:

  • How many service visits will your HVAC technician complete each day or each week?
  • Will your technician mostly perform maintenance, repairs, installs, or all of the above?
  • Will they be on call outside of regular working hours to conduct emergency repairs?
  • Will they be responsible for scheduling new jobs, creating quotes, or invoicing clients?
  • Will they need to train junior teammates?

READ MORE: 7 tips for running a successful HVAC business

3. List of required qualifications and licensing

Indicate what type of HVAC contractor license your technician needs and any other qualifications that are necessary for the role. Setting strict requirements saves you time by attracting fewer under-qualified candidates.

Include these as requirements and qualifications in your job description:

  • Level of HVAC license (e.g., a Journeyman license, a Class A or Class B HVAC contractor license in Florida, or a C-20 contractor’s license if you’re a certified HVAC contractor in California)
  • Level of trade-specific or non-trade education
  • How many years of work experience you require
  • If the candidate is required to take health and safety training before or after employment
  • Any other documents or legal authorization required to perform the job

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4. Important skills and knowledge

List the technical skills, soft skills, and knowledge a candidate needs to succeed in the HVAC technician role. Consider which skills you’re willing to train after hiring—and which ones a technician should already have so they can work effectively right away.

You might also want to outline what personal traits will make a candidate that fits well with your team—think patience, creativity, and a strong work ethic.

Technical skills are teachable, but an employee with great character and a willingness to grow takes careful work to find.

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5. Work hours and wage information

Tell your applicants whether the HVAC technician job is full time or part time, and if the work term is permanent or seasonal. Then, outline the number of hours your HVAC technician will work every week.

Include your HVAC technician’s salary or wage range. A range gives you and your candidates the flexibility to negotiate pay based on experience and skills.

Finally, outline the benefits you offer employees to ensure they have a quality life outside of work. Benefits can include:

  • Paid time off
  • Paid family leave
  • Health insurance or a health spending account
  • Disability insurance
  • Retirement savings plan
  • Professional development and education subsidies
  • Employee bonus program

READ MORE: How to build a business where employees want to work

Create a job posting to attract new HVAC technicians

Once you’ve written your job description, advertise it to job posting websites like Indeed. Include application instructions, a deadline, and additional information you need applicants to provide (like references or shift preferences).

Now you’re ready to welcome a reliable, skilled HVAC tech to your team so you can help more customers and grow your business.

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