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Commercial Cleaning Estimate Template

Get your free commercial cleaning estimate template

Customize our commercial cleaning estimate template with details like your company name and logo, client information, line items, final price, terms and conditions, and more. Download the basic PDF, or click “Customize Template” to create a professional-looking estimate, convert it to an invoice, and send it to your clients via email or text.

Estimate template

About this template

  • Impress your clients and win more jobs
  • Add your company name, branding, and terms
  • List detailed line items and costs
  • Track sent estimates and convert to invoices

Frequently Asked Questions

Our estimate template makes it easy to send out customizable, professional-looking estimates. It’s perfect for business owners who are just getting started or exploring software instead of pen and paper. The template is part of a larger free toolkit where you can store client information, convert their estimates to invoices, and get paid for your work.

If you’re just looking for a quick-start project estimate template that you can reuse as often as you like, download the free PDF and start sending out estimates right away.
Your commercial cleaning estimate should include the following information:

• Your business’s name, company logo, and contact details
• Your client’s name and contact information
• Estimate number for record-keeping purposes (it should follow the same numbering system as your invoice number)
• A breakdown of the type of work you’ll be providing, along with a detailed office cleaning service description (vacuum workspace, wipe kitchen tiles, scrub bathrooms, trash removal)
• The approximate cost estimate of completing the work, factoring in square foot or hourly labor costs, material costs and quantities, overhead, any special rates or discounts, and applicable taxes
• Optional line items for added specialty services, products, or tasks that would enhance the work for an extra charge (e.g., carpet cleaning, window cleaning)
• A description of anything that specifically won’t be included in the work
• How long the estimate is valid for
Terms and conditions (e.g., deposit amount, payment terms, frequency of services)

Example of a commercial cleaning estimate template PDF
A commercial cleaning estimate template is a blank copy of your estimate form, which you can fill out to create a detailed estimate after a consultation.

You can find templates as fill-in PDFs, Microsoft Word or Google Docs, Microsoft Excel or Google Sheets spreadsheets, free proposal templates and quoting tools, or even commercial cleaning business software like Jobber. These templates (and commercial cleaning resources like them) are essential to keeping your business efficient and consistent.

Here’s what an estimate template can do for you:

• Help you stay organized and include all necessary information
• Reduce room for error by including mandatory form fields
• Make you look more professional than handwritten estimates
• Cut down on repetitive data entry and save you time
• Help you track rates, prices, expenses, and accounts receivable
• Set client expectations and protect your business with terms and conditions
• Make filing easier with digital copies of all estimates

With our estimate template, it’s easy to add in the specific details for that job, get the estimate approved, complete the work, invoice the client, and get paid faster—all with just a few clicks.
No matter the industry, every estimate needs the same elements. Line items, estimate totals, and terms and conditions are just a few examples.

The main difference is your services, which are specific to your industry. Start by deciding what commercial cleaning services you’d like to offer, create a list of standard line items for bids and estimates, and set commercial cleaning prices. Then use our janitorial quote template to assemble an estimate and send it off to your client, faster.
Quotes and estimates seem similar, but there’s one big difference: budget flexibility.

An estimate is a rough but educated guess at how much time, work, and materials will be involved in completing a job. This gives you some wiggle room in case any unexpected details pop up during the work.

A quote, on the other hand, tells a client exactly how much they’ll be paying for the job. This can mean higher profits if you come in under budget—but it also means you have to think of everything that could complicate the job and cut into your profits when you’re writing your office cleaning quote.

(And yes, you can use our estimate template as a commercial cleaning quote template!)
When you’re creating an estimate, it should describe the work and the approximate cost of completing that work.

A bid is more exact and tells a potential client the best possible price you can offer for your cleaning services. Our commercial cleaning estimate template makes it easy to create your bid. During the bidding process, the client is probably getting bids from a few different companies and will choose the lowest price with the best value.

A proposal includes even more information, which depends on what the client wants to know. A proposal might need to include anything from a detailed project timeline to a complete history of your commercial cleaning business. An office cleaning proposal or RFP is usually required for commercial property owners, not residential clients.

You can use our estimate template as a commercial cleaning bid template, or use it to create an office cleaning proposal.
There’s a big difference between estimates and invoices.

An estimate describes what the finished work will look like and how much it’ll cost to complete. This is the first step in any project. An estimate sets the expectations for the client, and you don’t move forward until they sign off on it.

An invoice is the final bill you send to the client for the completed work. This is the last step of the project. The amount on the invoice might be different from the amount on the estimate, depending on how much the work might have changed during the project.

This is also the point where you can talk to the client about consumer financing.
That depends on how you’re doing it! If you’re using pen and paper, it could take a while to write down your contact details, add the customer’s information, write in all your line items from memory, and tally up the costs in your head. That’s part of why some commercial cleaners decide to charge for quotes.

With a commercial cleaning estimate template, some of that information is already in place and the calculations are done automatically, including taxes and discounts. It should only take a few minutes to fill in the details that are specific to the project, then send off the estimate to the client for approval.
Estimating and price quote management software like Jobber makes it easy to create an estimate using your desktop or mobile app.

Here’s what you can do with estimating software:

• Set up client files for storing estimates, job details, and invoices
• Let new leads request work through your website or Local Services Ads
• Create estimates with add-ons, packages, and images
• Convert estimates into jobs and invoices
• Give clients the option to approve estimates and pay deposits online
• Communicate with clients using email and SMS
• Schedule teams, route work, and track time and expenses
• Get paid faster using automated quote follow-ups and credit card processing

Learn more about how Jobber can help you create estimates and win work faster.