Free Appliance Repair Invoice Template

Create an appliance repair invoice fast with our free invoice generator

Use this appliance repair invoice template to create and download a customized invoice for any job. Just add your company and client information to our invoice generator, then download your professional invoice as a PDF that’s easy to send to clients.

It can be hard to format and edit invoices in Word, Google Docs, and Excel. Save yourself the hassle and make a clean, easy invoice in a few clicks with our appliance repair invoice generator.

Company Information


Client Information


Line Items



Subtotal $0.00

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Frequently Asked Questions

Your appliance repair invoice should include:

• An invoice number for easier record keeping (e.g. Invoice #1001, #1002, etc.)
• Your appliance repair business’s name, logo, phone number, email, and mailing address
• Your client’s name and contact details
• Line items describing the type of appliance services you provided (e.g., repair, maintenance, installation) and the type of appliance you serviced (e.g., refrigerator, dishwasher, microwave, oven, heaters, or other domestic appliances in the work order)
• The costs associated with each line item, including labor costs, materials and quantities, hourly rates, overhead costs, and any special discounts
• The date the invoice was issued and the payment due date. Make the due date as clear as possible—avoid confusing terms like “Net 30”
• Subtotal before taxes and service fees
• The total amount owed, including applicable taxes and discounts
• Payment terms that include the payment deadline, instructions, accepted payment methods, late payment fees, and any service warranty disclaimers
• A note thanking the customer for choosing your services

With an appliance repair invoice template, it’s easier to keep track of what to include on an invoice and stay consistent from job to job.
Here’s an appliance repair invoice example that was created using Jobber’s invoicing software:

Example of an appliance repair invoice made with Jobber

If you aren’t sure how to format your invoices like the sample appliance repair invoice above, you can use our online invoice generator—it already has every section your invoice needs! Just add your business information and job details and you’re ready to go.
Using an appliance repair invoice template can help you stay consistent and save you hours of typing, copying, and pasting. Here are some tips for creating an invoice:

• Use a simple, professional layout
• Include your company contact info and customer contact info
• Describe all the appliance services and appliance products you provided
• Include prices for each product and service
• Make your invoice payment terms and conditions clear
• Include your subtotal, applicable taxes, discounts, and fees before the total

If you’re just looking for a quick-start template that you can reuse as often as you like, use our free invoice generator and start sending out invoices right away.
Our appliance repair invoice generator helps you create professional invoices for any kind of job, in minutes. It’s a blank form that you can easily fill out with the services you provided.

All you have to do is type in all the information you would normally add to an invoice. Once you fill out the blank template, you can download your invoice as a PDF and send it to your client easily.

The template is part of a larger free toolkit where you can store client information, convert their appliance repair estimates to invoices, and get paid for your work. It’s perfect if you’re just starting an appliance repair business, or if you’re exploring software instead of pen and paper.
An appliance repair invoice template helps you write invoices quickly and consistently without starting from scratch every time. When you spend less time creating invoices, you can invoice your clients and get paid faster. Giving you more time to focus on growing your business.

Here’s what an invoice template can do for you:

• Reduce room for error by including mandatory form fields
• Cut down on repetitive data entry and save you time
• Make you look more professional than handwritten invoices
• Get you paid in full and on time
• Help you track rates, prices, hard costs, expenses, and accounts receivable
• Protect your business with payment terms and conditions
• Make filing easier with digital copies of all invoices

You can find templates as fill-in PDFs, Microsoft Word or Google Doc, Excel or Google Sheets spreadsheets—or using our easy invoice generator.

With an appliance repair invoice template, it’s easy to streamline your invoicing process and turn hours of work into minutes.
Invoices and receipts are very different. While invoices are used to bill customers for your services, receipts are used to confirm a payment made from a customer to your small business.

An invoice is a request for payment. It outlines the cost of your appliance repair services and products, total amount due, payment due date, payment terms.

A receipt is proof of payment. After an invoice or bill has been paid, clients get a receipt detailing the total amount they paid, when it was paid, and which payment method they used.
There’s a big difference between quotes and invoices.

A quote describes what the finished work will look like and how much it’ll cost to complete. This is the first step in any appliance repair job. Your quote should show the client what they can expect, and you don’t start the job until they sign off on it.

An invoice is the final bill you send to the client for the completed work. This is the last step of the job. The amount on your appliance repair invoice might be different from the amount on the quote, depending on how much changes during the job.
That depends on how you’re doing it! If you’re using pen and paper, it could take a while to write down your contact details, add the customer’s information, write in all your line items from memory, and add prices for each.

You can speed up this process by using an easy-to-fill appliance repair invoice form. It should only take a few minutes to fill in the details that are specific to the job, then send off the invoice to the client for approval.
Typically, an invoice should be paid within two weeks of the service date. You can test payment deadlines and see what works best for your business’ cash flow, but within 30 days is generally the rule of thumb.

You might want to offer financing to your customers to get some payment up front and make your high-ticket services more affordable.

To get paid faster, make sure you send the invoice no later than 48 hours after the job is done. Sending invoices late can delay you from getting paid and lead to confusion.
Invoicing software helps service providers like you collect payment for work using invoices that you can create, send, and track online.

Jobber’s appliance repair software makes it easy to create a client-friendly invoice from your desktop or mobile device. With Jobber, you can convert job details into simple invoices and automatically follow up with customers on overdue payments.

Here’s what else you can do with invoicing software:

• Create professional invoices that feature your logo and company branding
• Set reminders to invoice after each visit, or create a custom reminder schedule
• Send multiple invoices at once with batch invoicing
• Keep track of which visits have and haven’t been invoiced
• See which invoices are paid, awaiting payment, and past due
Communicate with clients using email and SMS
• Get paid faster with credit card processing and consumer financing options
Schedule teams, route work, and track time and expenses

Learn more about how Jobber can help you create invoices and get paid faster.