Free Landscaping Invoice Template
Jobber’s free landscaping invoice template generator helps you turn finished yard work into a professional invoice. It works for weekly maintenance visits, spring cleanups, and full hardscape installs. Add your labor, materials, and payment terms, then download a PDF to send to the client.
Create a landscaping invoice fast with our free invoice template
- Enter your business name to automatically fill in your company details
- Add your landscaping services and materials as unique line items with prices
- Fill in your client’s name, contact details, and service address
- Download your invoice as a PDF or save it in Jobber to send later
Why use Jobber’s free landscaping invoice template?
- Ready to customize: Add your logo, services, and rates. Edit every line to match the job, whether it’s a mulch refresh or a new retaining wall
- Set up with the essentials: Spots for line items, taxes, and payment terms are already in place. You can also add new lines for add-ons like that extra yard of topsoil
- Free to download: Download your finished landscaping invoice as a PDF at no cost. Email it or print copies for clients who prefer paper
An invoice template built for landscaping businesses
Landscaping billing changes from job to job. You might bill a client for weekly mowing one week and a sod installation the next. This landscaping invoice template keeps labor and materials on separate lines, so clients see what they’re paying for on every recurring visit or one-time install.
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How to create a landscaping invoice
You can write an invoice in Microsoft Word, Google Docs, Excel, or Google Sheets. But that means setting up the layout and doing the math by hand every time. A landscaping invoice generator sets up the layout and totals for you, so you only have to fill in the job details.
Use these tips to write an invoice that fits landscaping work:
- Separate labor from materials. List mulch, topsoil, plants, sod, and pavers on their own lines with quantities and units, like cubic yards or pallets. Many landscapers add a markup to materials, so set yours before you bill.
- Choose flat-rate or hourly for each line. A spring cleanup often works best as a flat rate, while extra trimming might be hourly. Pick the method that matches how you quoted the work, and add a minimum charge for small jobs if you use one.
- Note the service date for each visit. Put the date of every visit on the invoice, especially for recurring maintenance. If rain pushes a visit back, the date shows exactly what you’re billing for.
- Apply deposits and progress payments. Subtract any deposit or progress payment the client already made. Show it as its own line, so the balance due for a big install is clear.
- Add approved change orders. If the client asked for an extra planting bed or more irrigation zones, add the change order as a separate line. Reference their approval, so the final invoice matches what they agreed to.
- Add photos and service notes. Attach before-and-after photos of a hardscaping job or a quick note on an aeration visit. Photos show your client exactly what they’re paying for.
- Bill for extras like haul-away and rentals. Add disposal fees for yard waste and any equipment rental, like a sod cutter or skid steer. Small charges add up, so include them on your invoice to stay profitable.
Need to create lots of invoices, fast? Landscaping work calls for different types of invoices, including deposit and progress invoices on installs and recurring invoices for maintenance. Jobber’s invoicing software turns completed visits into invoices and sends them in batches.
Here’s a typical landscaping invoice structure from top to bottom:
- Labor: List the spring cleanup as one flat-rate line for the visit.
- Materials: List mulch by the cubic yard with the quantity delivered.
- Disposal fee: Add a line for hauling away leaves, branches, and old mulch.
- Subtotal: Add up labor, materials, and fees before tax.
- Tax: Apply sales tax based on your state’s rules.
- Deposit applied: Subtract the deposit your client paid when they approved the quote.
- Balance due: Show the total minus the deposit, which is what your client pays now.
What is the landscaping invoice template best for?
This landscaping invoice template fits most of the jobs you’ll take on in a season. It’s most useful for these situations:
- Recurring maintenance: Bill weekly or biweekly mowing, edging, and weed control services with the same clear line items every time.
- One-time projects: Invoice a tree removal, grading job, or design consultation as a single, itemized bill.
- Seasonal cleanups: Send a quick invoice after spring and fall cleanups, leaf removal, or aeration.
- Hardscape and install jobs: Track deposits, progress payments, and change orders on patios, retaining walls, and irrigation installs.
- Consistent billing: Give every client the same professional invoice format, whether you run a solo crew or several.
What should be included in a landscaping invoice?
A complete landscaping invoice helps you get paid on time and keeps billing questions to a minimum. This checklist covers what to include on an invoice for landscaping work:
- Invoice number: Give every invoice a unique invoice number so you can track it.
- Issue date and due date: Show when you sent the invoice and when payment is due.
- Company information: Include your business name, logo, phone number, and email.
- Client information and service address: List the client’s name and contact details, along with the property where you did the work.
- Detailed line items: Describe each landscaping service, like mowing, mulch installation, or sod installation.
- Labor and materials costs: Price labor and materials separately, and use a labor cost calculator to check your labor rate.
- Payments already received: Show any deposit or progress payment your client already made.
- Approved change orders: List any added work the client approved after the original quote.
- Subtotal, taxes, and fees: Show the subtotal, then add sales tax and fees like haul-away. You should also include any discounts that might apply.
- Total due: State the final amount your client owes.
- Payment terms: Spell out your invoice payment terms, including accepted payment methods and late fees.
- Thank-you note: Close with a short thank-you note to tell the client you appreciate them, which can help build repeat business.
Free landscaping invoice template vs. Jobber invoicing software
This free landscaping invoice template generator is a fast way to send a professional invoice for one job. It includes your business details, line items, and payment terms, and you can quickly download it as a PDF.
When you’re completing enough jobs that a template can’t keep up, Jobber’s invoicing software picks up where the template stops. It keeps your client and job details in one place, turns finished visits into invoices, lets clients pay online, and automatically follows up on unpaid invoices. That’s a big help when you’re billing dozens of maintenance clients every week.
Features
Include the business and customer information needed for a complete invoice.
Add job-specific line items, costs, taxes, discounts, and payment conditions.
Save a professional PDF that can be shared with your customer.
Keep client details, job information, quotes, invoices,
and payment history organized in one place for easier access.
and payment history organized in one place for easier access.
Generate an invoice using the services, products, quantities,
and pricing already recorded on the completed job.
and pricing already recorded on the completed job.
Send digital invoices directly to customers by text or email,
making it easy for them to review and pay.
making it easy for them to review and pay.
View jobs that require invoicing and receive prompts when
it is time to invoice at job completion or on a recurring schedule.
it is time to invoice at job completion or on a recurring schedule.
Select multiple completed jobs, create their invoices,
and send them to customers in a few clicks.
and send them to customers in a few clicks.
Schedule customized text or email follow-ups that
remind customers when an invoice remains unpaid.
remind customers when an invoice remains unpaid.
Give customers convenient online payment options
so they can pay directly from their digital invoice.
so they can pay directly from their digital invoice.
Create, send, and track invoices from the Jobber mobile app
while working from the office, on the road, or at a job site.
while working from the office, on the road, or at a job site.
Frequently asked questions about landscaping invoices
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A landscaping invoice template is a ready-made document you fill in to bill clients for landscaping work. It has spaces for your business details, client info, services, materials, taxes, and payment terms. Jobber’s template does the math, so you can send an accurate invoice without starting from a blank page.
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Yes. Add your logo, business details, service line items, prices, taxes, and payment terms. It’s also a good idea to include a thank-you note so the client knows you appreciate their business.
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Yes. Once your invoice is ready, download it as a PDF to email or print.
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Yes. You can create, customize, and download your landscaping invoice at no cost.
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The most common ways to charge for landscaping services are flat rate, hourly, and per visit. Flat rates work well for jobs you can scope ahead of time, like a yard cleanup or sod installation. Hourly works for open-ended tasks, and per-visit pricing fits recurring maintenance.
Whatever pricing method you choose, use the same method on the invoice that you used on the quote. Many landscapers also set a minimum charge for small jobs. If you’re still setting rates, learn how to price landscaping jobs and test your numbers in the service price calculator. -
List each material on its own line with the quantity, unit, and price. For example, bill mulch and topsoil by the cubic yard, pavers by the pallet, and plants by the unit. Many landscapers add a markup to materials to cover pickup, handling, and delivery.
Sales tax rules for materials and labor vary by state, so check with your state’s tax agency before you bill. The U.S. Small Business Administration’s guide to paying business taxes covers federal, state, and local obligations. -
Bill recurring maintenance per visit or as a flat monthly or seasonal rate. Per-visit billing means you only charge for visits you complete, so the client doesn’t pay for rain-delayed work until it’s done. Flat monthly billing gives clients a predictable amount to plan for, so list which services you provided each month and when.
Note seasonal pauses on the invoice, like the end of mowing season. With Jobber, you can send batch invoices to all your recurring clients and charge a card on file automatically. -
A landscaping invoice shows your business details at the top, then your client’s information and service address. Below that, it lists each service and material with prices, followed by the subtotal, taxes, and total due. Payment terms and a short note finish it off.
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Follow these steps to bill a client with this template:
1. Open the free landscaping invoice template.
2. Enter your business details and your client’s information.
3. Add each service and material as a line item with its price.
4. Set your payment terms and due date.
5. Download the invoice as a PDF or save it in Jobber, then send it to your client. -
The main difference between a quote and an invoice is timing. A quote tells a client what the work will cost before you start. An invoice asks for payment after the work is done, or at a milestone on a bigger project. Your invoice may differ from the quote if the client approved change orders along the way.
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You can send a landscaping invoice in a few ways:
• Email: Attach the PDF to your customer service follow-up email and send it right after the job or visit is complete.
• Text message: With Jobber, send a link clients can open and pay from their phone.
• Paper copy: Print the invoice and leave it with the client or mail it.
• Online portal: Jobber’s client hub lets clients view and pay invoices online. -
Send your invoice as soon as the work is done, while the job is fresh in your client’s mind. For recurring maintenance, send the invoice after each visit or at the end of each billing period. Bigger jobs often need more than one invoice. Here’s when to send different types of invoices:
• Deposit invoice: Send it when the client approves the quote, before you order materials.
• Progress invoice: Send it when you finish a milestone, like completing the base for a new patio build.
• Final invoice: Send it after the final walkthrough, with deposits and progress payments subtracted.
Whether you invoice before or after a job depends on its size and how long it runs. -
Clients should pay by the due date in your payment terms. Common terms include due on receipt, Net 15, and Net 30. Shorter terms and online payment options help you get paid sooner, and you can follow up on unpaid invoices with a polite reminder.
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ChatGPT can draft an invoice layout, but it doesn’t know your client records, rates, or past jobs. You’ll still need to check the math and format the document before you send it. The landscaping invoice template gives you a ready layout that calculates totals for you.
For repeat billing, Jobber saves your clients and services, so each new invoice takes less typing and frees up time for other tasks. If you already use ChatGPT or Claude, connecting Jobber lets you ask about your clients, jobs, and invoices in plain language. -
Landscaping invoicing software creates, sends, and tracks invoices for your landscaping business in one place. Jobber’s landscaping software turns completed jobs into invoices and sends payment reminders for you. It also handles credit card processing, so clients can pay online.
For bigger installs, you can offer consumer financing so clients can pay over time. Jobber also connects invoicing with scheduling, so every completed visit is ready to bill.
Over 400,000 home service pros in 50+ industries trust Jobber
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